It is the responsibility of the Superintendent to provide an administrative procedures manual, and to keep it current.
Identification of an area needing administrative procedure or the suggestion of a change in the established procedure is to be referred to the Superintendent.
Administrative procedures will be approved by either SAC or the Superintendent. Administrative procedures are reviewed by the Board of Trustees every four years to verify alignment with Board Policy.
The Director of Human Services shall ensure that job description for each contracted employee are maintained in the 800 section of the procedure manual for each position at Morrison Academy.
Reference - Policy 2040 Administrative Procedure Manuals
Principals are responsible for developing and maintaining site specific Student/Parent and Staff Handbooks. Handbooks should be developed with input from staff and the School/Parent Advisory Committee. The Director of Boarding Services is responsible for developing a Dormitory Student Handbook and Dormitory Parent Handbook. Contents of the handbooks will comply with current Morrison Academy policies and procedures. The Director of Finance will oversee changes to the Admissions Handbook.
Reference - Policy 2040 Administrative Procedure Manuals
Program guides are maintained to ensure consistent application of Morrison policies, procedures, and common system-wide practices/expectations for athletics, library media, technology, ELL, LN, guidance, music, and health services. These guides will include related policies, procedures, system-wide practices, and resource links. The guides will comply with current Morrison Academy policies and procedures. The Director of Learning supervises all coordinators and therefore has authority to resolve any disputes related to these system-wide program guides. These program guides are reviewed and/or updated yearly by the job-a-like team, a task force, and/or the system-wide coordinator, under the direction of the Director of Learning.
Each school site of the Morrison system is to establish a Parent Advisory Committee whose purpose is to advise the Principal and to facilitate communication. Annual membership selection is the responsibility of the Principal.
The Committee is to be established at the beginning of each school year and be operative by October 1st. It is to meet a minimum of four (4) times during the school year but may meet more often. Meeting dates are to be announced to the public in advance and the meeting may be open to the public.
The Committee is to have five to ten (5-10) members selected by and inclusive of the Principal. The Committee, as a whole, should reflect the school's racial/citizenship/occupational mix. It may include school staff members (the inclusion of two (2) teachers is recommended), as long as the majority is not school employees (or their spouses). A clear majority of the members should be committed Christians.
The Principal chairs the Parent Advisory Committee and establishes the agenda, with input from Committee members. Minutes of the meetings are kept and distributed with a copy going to the Superintendent.
Committee agendas/discussions will include principal-suggested items, School Improvement Plan reviews, and previously identified parental concerns/questions. The agenda should also have a place for the expression of member concerns/questions. There is to be no discussion of matters relating to individual personnel; these are brought individually to the affected staff member and/or principal in accordance with established grievance policies and procedures.
Reference - Procedure 100 School Improvement Plan
170 Standards of Professional Practice (Communication)
There are three levels in planning the next year's school calendar: SAC, Superintendent, and Principal. Any part of the calendar may be modified at the level of adoption, as necessary, during the covered year.
1“No-Activity-Weekends” shall be scheduled system-wide whenever there are six or more continuous weeks of school. These weekends are intended to provide time for family activities and a rest from school activities. No-school sponsored activities would be scheduled on these weekends.
To accommodate boarding families, normally no activity weekends and school holidays begin one hour after the last class on the Taichung Campus and end the morning classes begin.
Reference - Policy 5330 Instructional Time Requirements
“Morrison Christian Association” is a non-profit corporation that owns and operates “Morrison Academy.” This non-profit corporation is owned and operated by the four “Member” missions: TEAM, WorldVenture, One Mission Society, and IMBSBC (International Mission Board of the Southern Baptist Convention).
All three campuses and any satellite schools are part of “Morrison Academy.” Morrison Academy is governed by the Board of Trustees.
|Official Name for Documents & Signs||Other Names||Mascot||Colors|
|Morrison Academy Taipei Campus||Morrison Academy Taipei (MAT)||Broncos||Black & Forest Green|
|Morrison Academy Taichung Campus||Morrison Academy Taichung (MAC - Morrison Academy Central)||Mustangs||Navy Blue & White|
|Morrison Academy Kaohsiung Campus||Morrison Academy Kaohsiung (MAK)||Sharks||Red & Black|
|Morrison Academy Chiayi Satellite School||Morrison Academy Chiayi (MACY)||Egrets||Yellow & Purple|
Written approval by a Principal is required before any of these school names are used to promote non-school authorized events or programs that are “endorsed by” the school. This includes, but is not limited to, academic competition, summer study programs, and advertising.
An essential aspect of representing Morrison successfully to the greater community is the continued development and maintenance of a consistent visual and brand identity system. Consistency ensures that the community perception of Morrison Academy reflects our vision and differentiates the school from seemingly similar institutions. The Morrison brand celebrates the distinctiveness of each campus and the unified voice of Morrison Academy.
Morrison Academy’s Branding Guide defines and regulates the use of set graphic elements in order to clearly and consistently mark various mediums of communications. These guidelines contain examples of various materials using appropriate colors, marks, and fonts. Official Morrison word marks, seals, athletic symbols and logo marks are included and should be referenced by all Morrison constituents when developing official school authorized media and apparel. If official Morrison branding elements are used, the design must be first approved by the Director of Communications.
Use of Morrison Academy branding elements should be limited to current staff e-mail signatures and officially endorsed publications, digital media (videos and photos), products (apparel, cups, etc.), and social media. Official endorsements and other use must be authorized in written form either from a Principal or the Director of Communication.
The Director of Communications, in consultation with PR managers, administrative assistants and athletic directors should review the Branding Guidelines document on an annual basis and suggest revisions to be approved by SAC.
Morrison Academy is committed to communicating the school’s values and purpose in transparent and relevant ways through multiple, interconnected online platforms.
The primary purpose of the Morrison website (www.mca.org.tw) is to professionally and clearly communicate the purpose, vision, programs, and accomplishments of the school. The website primary audience is external, especially families seeking education options and teachers seeking employment.
The structure of the Morrison website supports a unified school while also promoting each unique campus. Each campus will have one website linked to the Morrison home page. To promote unity, campus sites will maintain the same format and themes. To promote uniqueness each campus will use campus appropriate colors, branding, and information.
The Webmaster, under the supervision of the Director of Communications will be responsible for the website. The Webmaster will monitor, make, or approve all changes to the website.
The Morrison website is not:
Since the web is open to the whole world, these details should be shared through less formal channels of communication.
Morrison Academy also maintains an official presence on Youtube and Facebook in order to communicate with students and parents about school activities and events throughout the school year. Official Youtube and Facebook pages will be maintained by the Principals, Director of Communications, or designee. Official sites should not promote non-Morrison events or programs.
Individual campuses and classes may maintain unofficial Facebook pages for the purpose of communication. Whenever these pages refer to Morrison Academy, branding standards should be followed. Usually these are private or closed groups for specific audiences.
The Morrison website and school-authorized social media will comply with copyright procedure #219 and branding procedure. Copyrighted material will not be posted on the website without proper permission.
References - Policy #2011 Organizational Chart
Policy #2020 Channels of Communication
Procedure #219 Copyright Standards
Procedure #408 Branding
Procedure #215 Standards for Productions, Publications and Instructional Material
Morrison Academy shall retain documents for the period of their immediate or current use, unless located in the following document retention schedule. Electronic documents shall be retained as if they were paper documents. The following is a partial listing of recommended retention times.
Upon any indication of an official investigation of Morrison Academy by any governmental entity, document destruction shall be suspended immediately until the investigation has been completed.
Reference: Policy 4130
School related correspondence normally is sent from and to a Morrison email account. Staff and secondary students should check and respond to their Morrison email within 24 hours on school days. Staff and students are encouraged to change their password once a year, preferably in the Fall to promote security. Effective July 2017, new student email accounts names will include with their graduation year. (For example, Bob Smith who graduates in 2018 would have the userid smithb18.)
The Business Office is staffed primarily to meet the business needs of the school. Limited personal services can be handled on occasion; however, prior approval by the Principal is required.
The fee schedules for personal services are posted under Facility Use Fees.
Reference - None
Cell phone usage for school communication is a legitimate business expense and the following Morrison employees may charge one of their departmental accounts up to NT$3,000 once every two years for a new cell phone, and be reimbursed (or phone bill paid directly from phone budget), for monthly fees up to NT$1,000 per month: SAC members, School Improvement Coordinator (Taichung), Director of Boarding Services, Director of I.T. Services, Director of Human Services, Director of Communications, General Managers, Educational Technology Coordinators, Public Relations Managers, Project Managers, and full-time maintenance workers. These phones may also be for personal use but monthly fees exceeding NT$1,000 are assumed a personal expense.
Money services for staff members and students include:
Reference - None
Summer camps are independent service providers that partner with Morrison Academy to provide a valuable learning service for Morrison Academy students and the surrounding community. These camps also provide summer employment opportunities for Morrison Academy staff and students. This partnership benefits the summer camp service providers and participants with a secure, legal platform.
Any currently contracted Morrison employee may apply to be the Director of a summer camp. The Principal may authorize the Director to operate a summer camp, provided the camp meets all the criteria listed below.
The Director of the camp is accountable to the Principal to comply with the school’s policies and procedures regarding child safety, ethical standards and ROC legal requirements.
An authorized camp is required to use the school’s accounting system for all its revenue and expense transactions and will have a designated account with the camp director as the authorizer. Morrison cashiers will collect camp fees and issue receipts to paying participants as well as issue earning statements for camp workers to use when filing taxes. All expenses must have corresponding receipts with the school’s tax ID number. A cash balance in the account may be carried over from year-to-year. A fee of 5% of total revenue will be deducted from the camp’s account at the end of the summer by the campus cashier. The Director of Finance may authorize a stipend to the cashier equal or less than half of the fee collected as compensation for serving as cashier for the camp.
With the Principal’s approval, a camp program may be advertised on school premises and in school publications, but all associated costs for materials are the camp’s responsibility. Promotional materials may be placed in the school’s business office but all verbal promotion and explanation to potential camp participants is not the responsibility of Morrison’s administrative staff and they may not be solicited to provide such services as a part of their job. A Morrison office staff member may give a promotional flyer and direct someone to a contact person or website designated by the camp Director. An authorized camp shall not communicate or have promotional materials that indicate the camp is run by the school and the school’s name may not be used in identifying the camp. Additionally, the camp’s promotional materials, merchandise, and memorabilia may not use any official Morrison logos, mascots, M, word marks, or other branding elements. However, Morrison-associated terms, such as mascot names, may be used to identify the camp.
The camp Director may rent school facilities according to Use of School Facilities procedure 442 less a 10% discount.
It is the camp Director’s responsibility to ensure there is adult supervision over student workers at all times during the camp. The camp program must include a learning component in its programming. The Director of the camp must purchase basic accident insurance for each camp participant.
The summer camp Director may compensate summer camp staff in accordance with market-based rates. In order to comply with Taiwan labor laws, all employees of the summer camp shall be at least 15 years old and in one of the following categories: expatriate in Taiwan with a Morrison work permit, Morrison student with an ARC or ROC citizenship and filing income tax as a dependent under a parent, ROC citizen, APRC holder with a valid open work permit. Students hired to work at the camp must comply with procedure 511 in regard to labor and tax laws.
Support Services will assist employees who need to apply for a ROC resident visa and a ROC work permit. The school will be responsible for reimbursement of costs related to processing a ROC resident visa and a ROC work permit for all personnel whose visa is processed by the school. Costs reimbursed will include visa fee, government required medical examinations, notarization of legal documents required by the ROC governmental offices and transportation cost for employees processing resident visas for employees and their families (maximum three dependent children) and work permits in Taiwan.
Reference - None
Employees are responsible for applying for their own and their families' Alien Residence Certificate(s) (ARC) within 14 days of arriving in Taiwan on a resident visa, or after receiving their resident visa while on-island. Morrison may reimburse the costs of the ARC for head of household employees and their families (maximum three dependent children). Morrison may also reimburse the ARC costs for non head of household employees, but not their family members. The employee must present the ARC receipt(s) to the Director of Finance in order to be reimbursed. Employees are responsible to renew the ARC prior to the expiration date. The ROC government requires a person with an expired ARC to leave the country. Morrison will not be responsible for any penalties levied against employees or their dependents who have allowed their ARC to expire or for any travel costs for those who are required to leave the country due to an expired ARC.
The General Manager may assist new staff with the ARC application process. Normally, the General Manager offers to assist expatriate employees with the ARC renewals during a limited time in May each year.
For employees that have a two year contract, the General Manager may renew the ARC for two years and charge half of the renewal fee to current and next year budget. If the employee does not complete the 2nd year contract, the ARC renewal fee for the 2nd year will be deducted from the employee’s last payroll.
Employees with Alien Permanent Resident Certificates may request reimbursement for the amount of the annual renewal fee, once per year, until the actual cost of the APRC has been remunerated.
Reference - None
In order to conserve electricity and minimize cooling equipment maintenance, installation and maintenance of air conditioners will be subject to the following parameters:
Reference - None
Wall-to-wall carpet will be normally installed only in libraries and offices.
Reference - None
Priority 1 - Morrison Academy Master Curricular Needs
Priority 2 - Morrison Academy Co-Curricular Needs
Priority 3 - School-Authorized Events/Programs (Procedure 210)
Priority 4 - Church and Mission-Sponsored Events
Priority 5 - Other Events
Other than for the purpose of mission or church-related use, no facilities will be authorized for use when it conflicts with Sunday worship services.
Possession, use, or promotion of pornography, controlled substances, illegal drugs, tobacco products, betel nut, or alcoholic beverages is prohibited. Gambling, profane language, violence or other irresponsible conduct is not permitted.
Sports equipment, sound, lighting, audio visual, telecommunication, and maintenance equipment may only be used with prior written approval from the appropriate administrator. Some equipment may be limited to use only if there is a Morrison designated operator present, i.e. auditorium, audio visual room.
At the conclusion of a scheduled event, each organization is expected to leave the buildings and grounds in the order in which they were found, with the exception of clean-up contracted to be performed by the school.
Any organization, which loses, damages, or destroys any property and/or equipment belonging to the school will be responsible for the appropriate replacement or repair costs. These fees are listed on the current User Fee Schedule.
Application for use of school facilities will be made with the appropriate General Manager, or their designee. The General Manager, or their designee, will evaluate the facility use request in regards to alignment with Use Priorities, Use Regulations, scheduling compatibility and the user's past history of use. Facility use shall be limited to the specifications indicated on the application. The school reserves the right to refuse approval for facility use for any event, which will compromise Morrison Academy standards.
Morrison Academy curricular and co-curricular programs will normally be scheduled into the school day or on the school activity calendar. Application does not need to be made for facilities use for these curricular programs. In the event of an unscheduled curricular event or a change in program, the facility supervisor should be notified.
There will be no charge for curricular, co-curricular, and school- authorized events/programs. Rental fees for all other users are listed on the current User Fee Schedule.
Administrator(s) may designate “open hours” for restricted facilities' use. Open hours will be published and posted on campus. Restricted facilities include gymnasium, tennis courts, racquetball courts, fitness rooms, and any other facility designated by the administration. Swimming pools will not be considered a restricted facility.
No fee will be charged for use of the restricted facilities during open hours for Morrison Academy personnel/trustees and their dependents and for Morrison Academy students and their immediate families. This will apply for the fiscal year for which the students are enrolled and for which personnel are employed. A monthly fee may be charged to qualifying non-Morrison expatriates wishing to use the school facilities during open hours. No fee will be charged for small outdoor gatherings sponsored by missionaries.
An activity pass will be issued for non-Morrison facility users. The activity pass may be issued to parents to help monitor the use of these facilities. Authorized users will be entitled to bring one guest with them. Administrators may issue complimentary passes to individuals who serve as school volunteers. Any administrator or their deputy may conduct periodic checks of restricted facilities and ask unauthorized users to leave.
Reference - Procedure 210 School-Authorized Events/Programs
Short-term lease contracts shall be those contracts which provide for leasing Morrison Academy facilities for 24 months or less. The administration will have the authority to enter into short-term lease contracts and shall establish procedures for the use of facilities.
Reference – Policy 4293 Long-term Lease Contracts
The school maintains guest rooms on the Taichung and Taipei Campuses. School guests, Trustees, and parents of dormitory students (Taichung) will have priority for reservations more than one month in advance. Morrison employees may make reservations for friends and relatives up to one month in advance as availability allows. Normally these guest rooms are not intended for extended stays over one week. Information about the guest rooms may be found at the following links: Morrison Taichung Guest Rooms and Morrison Taipei Guest Rooms.
The Director of Finance shall be responsible for the oversight of school-managed housing. Responsibilities will include, but not be limited to, securing apartment managers, making housing assignment decisions in consultation with the appropriate Housing Manager, and contracting for rental agreements for off-campus housing.
Morrison Academy reserves the right to rent school-owned housing units not occupied by Morrison personnel to Morrison individuals/families who do not qualify for Housing Benefit (procedure#760). These rental contracts will be on a year-to-year basis with full-time expatriate staff having first priority. The Director of Finance will determine rental rates in accordance with fair market value for that area.
Reference – 760 Housing Benefit
Morrison employees who plan to provide boarding for Morrison students who are not their children must meet the following Child Safety standards.
In order to increase accountability and transparency, the Admissions Coordinator will send Child Safety educational information to students and their parents when students choose to live with Morrison employees. This information will include who to contact if a student or parent has a concern for the student’s safety and the information needed to contact a system confidant should they believe that a concern was not addressed by the school.
In accordance with the safeguards in Procedure 540, balancing power should be accomplished by: keeping at least two boarders, limiting home boarding to students in grades seven through twelve, and unmarried employees may not board students of the opposite gender.
Morrison Academy campuses and their facilities are not open for unsupervised use during non-school hours as determined by the Principal. Staff housing areas are not considered part of the school campus. Students and young children on the campus at these times should be in the company of an adult, parent or teacher. Exceptions to this are when the student is involved in co-curricular activities, school-authorized events/programs, and approved facility use as outlined in procedure 210 School-Authorized Events/Programs.
The school is not responsible for people, regardless of age, who are on the campus in violation of school policy and procedures.
Reference - None
All issuance of keys or electronic access must be approved by the General Manager or SAC level administrator.
No deposit will be charged for keys. If a key is lost, the person responsible for that key will be charged the appropriate fee as indicated on the current User Fee schedule. No keys are to be duplicated, but if there is a need for additional keys, the administrator will authorize the key manager to issue additional keys.
The guards or custodians are not to give keys or open any room for anyone (students, parents or teachers) without proper authorization. Keys will not be issued to students, with the exception of student workers and dormitory keys for dorm students. No master or sub-master keys should be given to students to use except while under direct supervision.
Reference - None
Morrison shall strive to maintain the highest level of faith and calmness, while being realistic and prepared for potentially dangerous situations.
School personnel are encouraged to remain calm and use common sense, as it is impossible to know in advance all of the circumstances one might face.
Crisis Management Committee
Morrison Academy's response to any crisis situation will be determined by policy, or as approved by the Crisis Management Committee and/or Superintendent.
In the event of a crisis or an impending crisis, the Superintendent shall automatically activate the Crisis Management Committee in order to most rapidly and appropriately assess, respond to, and communicate with regard to the crisis. Crisis Management Committee will be made up of the Executive Committee of the Board of Trustees, the Superintendent, Director of Communications, and Superintendent-selected administrators. The CMC has the authority to close school for an indefinite period of time, to order the evacuation of expatriate personnel and their families, to allocate resources to deal with a crisis, or any other action which may be necessary to ensure the safety of school personnel and their families. The Superintendent will serve as the moderator for the CMC. In an extreme crisis situation, if it is logistically impossible to convene the CMC, the Superintendent will have executive authority to provide for the safety of the school personnel and their families.
Armed Conflict Crisis Response Plan
|SITUATION||ADMIN ACTIONS FOR CAMPUS||ADMIN ACTIONS FOR EMPLOYEES|
|NO IMMEDIATE DANGER
Epidemic Crisis Response Plan
Goal: Preserve a healthy environment and sustain learning in order to return to normal operations after the crisis.
Morrison Academy will follow regulations given by the Taiwan Center for Disease Control (TCDC).
The following alert levels were created by the TCDC for use during the 2009 N1H1 epidemic . This does apply to epidemics if an effective vaccine is available.
|RISK ALERT LEVELS||ADMIN ACTIONS FOR CAMPUS||ADMIN ACTIONS FOR EMPLOYEES|
|1. No confirmed cases in Taiwan||
|2. Confirmed human infection in Taiwan||
|3. Human-to-human infection within Taiwan||
|4. Human-to-human infection spreading in communities but under control||
|5. Epidemic nationwide but under control||
|6. Epidemic nationwide but out of control||
Resuming Normal Operations
The Crisis Management Committee will decide when to open campuses and/or resume normal classroom learning environment based on the following criteria:
The Director of Communications or Superintendent will be responsible for disseminating all official announcements from the school. All enquiries from the press or government offices should be directed to the Director of Communications, General Manager, or an administrator.
In the event that the school becomes aware of an impending crisis, information will be posted on the school website and campus social media sites. When appropriate, information regarding the safety and well-being of school personnel and their families will be posted on school webpages and social media sites.
The administrators will assume the following roles.
Short-Term School Closure
The Principal, or his/her designee, determines campus closures on a day-by-day basis due to an emergency situation, such as typhoons. Normally, school and school office closures will follow the lead of the public schools and government office in that area. Days when government offices are closed are not considered a work day and non-emergency staff should not attempt to come to campus.
Typhoon days are considered work days when public schools are closed and government offices are open. Administrators and office staff maintain routine office hours as a public service. Instructional staff may either work at home or on campus.
Each year, a staff phone contact network is established on each campus in order to notify staff of an emergency. This may be used to communicate school closure information. The Principal shall inform parents and staff. The Principal/General Manager may require some employees (i.e. security, maintenance, etc.) to work on days that the school is closed.
In the event that the number of school days falls below 178 due to school closure, make-up days will be rescheduled by the Principal.
Campus Closure and Online Learning
If it is unsafe to continue normal operations for a grade level or entire campus the Superintendent may authorize continuance of instruction using online learning systems. This decision should be based on warnings from AIT or a Taiwan government entity regarding a health or safety risk, such as an epidemic or civil unrest. Because teachers and students continue learning during temporary campus facility closures, these days are considered instructional days.
The Superintendent will establish a Crisis Management Committee in the event that the American Institute in Taiwan (AIT) issues a travel advisory for Taiwan, or in the event of military action against Taiwan, or in the event of a natural/industrial accident. The Crisis Management Committee will be made up of the Executive Committee of the Board of Trustees, Director of Communications, the Superintendent, and Superintendent-selected administrators. In the event that AIT recommends immediate evacuation of Americans, or, if a direct military attack on Taiwan is carried out, it will be the responsibility of this committee to determine indefinite campus closure and the period of time.
Indefinite School Closure
In the unlikely event that the campus is closed for more than one semester, expatriate staff may be evacuated off the island, and the management of property and bank assets may be assigned to designated Chinese managers. Indefinite school closing expenditures will be distributed according to the following priorities:
Morrison Academy seeks to respond to media inquiries in a manner that accurately portrays the vision, purpose, and values of the school while minimizing disruptions to student learning. As guests and foreigners in Taiwan, Morrison is careful to avoid becoming involved in Taiwan political issues. Special care must also be taken to avoid communication errors involving culture and language.
All requests for information from the Media on politically or socially sensitive issues should be referred to the Superintendent or Director of Communications. When contacted by the Media, school employees can respond with this statement, “Morrison Academy procedure is to refer all media inquiries to the Director of Communications. You can contact that office at 04 2297-3927.”
Reference - Policy 2020 Channels of Communication
Earthquake/fire evacuation drills are to be conducted periodically throughout the school year (at least once per semester) in each school and dormitory. The students are to be trained in the procedures used for these drills. Specific details for each campus are outlined in the Teachers' Handbook for that campus. Directional routes for exiting a room/building are to be posted in each classroom and dormitory. The scheduling of these drills rests with the site administrator.
Reference - None
Drinking water on all campuses will be tested at least once a year. If there is cause to question its purification, the water will be tested as regularly as necessary.
Samples of water to be tested shall be taken from the source, and from two to four commonly used drinking outlets. Samples shall be tested at private laboratories which are reputable in water analysis.
City Water should be tested for Iron (Fe), Manganese (Mn) Copper (Cu), Zinc (Zn), Mercury (Hg), Lead (Pb), Selenium (Se), Arsenic (As), Chromium (Cr+6), Cadmium (Cd), Silver (Ag), and Barium (Ba). In addition, testing should be done for evidence of bacteria, herbicides, and pesticides according to Taiwan Government’s requirements and regulations.
Underground water should be tested for1) Coliform 2) Nitride(NH3-N) (3) COD 4)T.O.C total of carbon 5) Arsenic(AS) 6) Lead(Pb) 7)Cadmium (Cd) 8) Chromium(Cr) 9)Mercury (Hg) 10)Selenium(Se) according to Taiwan Government’s requirements and regulations.
Records of water analysis will be kept in the General Manager's office for at least two years.
Reference - None
Staff Medical Records
For the protection of staff and dependents, the Director of Human Services is responsible to give the Site Health Coordinator medical records of new staff and their spouses and dependents. The Site Health Coordinator will share information as appropriate with each campus. The medical information will be considered confidential and only be used in emergencies.
Any employee or volunteer observing or becoming aware of any attempt towards self-harm, that is written, drawn, spoken, or threatened, will immediately notify the principal. Any suicide threat must be treated as real and dealt with immediately. Any student who has threatened suicide should be monitored through frequent periodic checks. Thus, in cases of life threatening situations, the principal may ask all the staff to monitor the student’s safety without violating the school’s Confidentiality Policy (#2021).
The principal will immediately inform the parents of any student who has threatened self-harm. If the student is routinely seeing a counselor then the counselor will be informed. If other students are aware of the suicide threat, then the Guidance Counselor may offer small group or individual counseling. The Department of Education may need to be informed in accordance with Procedure #467 Safety and Security Reports.
The principal, in consultation with the Guidance Counselor and/or health Coordinator, may need to take the following actions to protect the student. If the student needs to be evaluated by a psychiatrist but the parents are reluctant, then the principal may need to repeatedly communicate this recommendation in writing. Legally, the school does not have the authority to require the student to be evaluated by a psychiatrist or send the student home during the school day. If the student actually inflicts serious self harm, then the principal may authorize the student to be assisted to a hospital emergency room. If the student is threatening to use a weapon, the police may be asked to intervene.
Special Medical Needs
For the safety of the students, Site Health Coordinator will provide a site specific list of students or staff with special medical needs or allergies as recorded in student records database by the secretary, administrator, specific boarding parents, and specific teachers (as appropriate). Any special treatment needs will be explained on the medical alert section in the student records database. This list will be updated by the Site Health Coordinator annually or more often as needs arise.
Morrison follows the immunization guidelines set by the Center for Disease Control in Atlanta, Georgia, USA. The following immunizations are required for admission and kept current:
|Polio||4 required, 5 recommended|
|DTP (diphtheria, tetanus, pertussis)||5 before the age of seven, and 1 every ten years thereafter|
|MMR (measles, mumps, rubella)||2 required|
Evidence of required immunizations must be presented prior to admission. Immunization records must be kept current in the student records database. Students not in compliance may be prevented from attending classes until these requirements are met. The principal may approve exceptions to these vaccination requirements if parents sign an Immunization waiver form.
The following immunizations are not required, but they are recommended: Varicella (chickenpox), Japanese Encephalitis B series, Hepatitis A series, Hepatitis B series, TB test (annually if the student has not been vaccinated against TB)
When first enrolling in Morrison Academy, a student is required to provide the results of a recent physical examination. An entry will be made in the student records database to indicate the receipt of such examination by a certified health care provider.
The school will annually screen all students for height, weight, and BMI. Students will be screened for hearing in grades K, 2, 5 and 8.Vision screening will be provided in grades K, 2, 5, 8 and 11. Returning students in grades six and nine are also required to submit a sports physical from a certified health care provider. This will include screening for hernia and scoliosis; as well as assessments of their heart, lungs, muscular condition, and orthopedic condition. The sports physical form is available to download on online re-registration or on the Morrison website. The screening exam dates and comments (if any) will be recorded in student records database. Screening records prior to 2015-2016 school year will be retained on permanent file record.
Administration of Medicines
All prescription medications to be taken by or available for a student during the school day (or during a school sponsored student activity time) must be turned in to the Site Health Coordinator, Administrative Assistant, or an assigned adult at the beginning of the school day. The Site Health Coordinator, Administrative Assistant, or the assigned adult will be responsible for the administration of the medicine at the appropriate time. In some cases, students may be authorized to administer their own medication, e.g. inhaler.
Dormitory students should turn in any prescription medication to their dormitory parents when first arriving at the dormitory. The dormitory parent in consultation with the Site Health Coordinator will be responsible for oversight of the administration of the medicine.
For students who are uncomfortable, but are able to remain in school, the Site Health Coordinator/secretary, with parent permission via school registration form, may administer the following over-the-counter medications:
If a student becomes ill at school, the Site Health Coordinator, secretary or principal will determine if the student needs to be sent home. If a student is to be sent home, they will remain in the clinic, sick room, or office until their transportation arrives. Clinic visits are to be recorded in the student records database.
Emergency Injury/Accident Plan
The following steps should be followed when a student is injured:
Handling of Blood-Borne Pathogens
When cleaning up blood or vomit in the classroom or playground, teachers and other staff should wear exam gloves to protect against any infectious diseases. Exam gloves are to be made available in the health clinic.
Head lice, while a significant social problem, do not transmit disease to humans. Traditionally, head lice policies in schools emphasized that a child infested with head lice could not return to school until no nits were found in their hair (“no-nit” policy). There is no evidence that a no-nit policy prevents or shortens lengths of outbreaks (Pollack et al., 2000, Williams et al., 2001).
If lice are seen on a child at school the parents should be called to pick up the child at the end of the school day and be given a copy of the brochure “A Parent’s Guide to Head Lice”. At home, all members of the family must be checked for head lice. This policy allows the parent to treat the child overnight. The day following treatment, the child should be re-examined by the Health Coordinator and admitted to class. If the child is still infested, then the parent should be re-contacted. Class or school-wide notification is recommended after head lice have been detected in a student, without revealing the name of the student.
Morrison Academy is committed to maintaining an academic and boarding environment in which all individuals treat each other with dignity and respect and which is free from all forms of intimidation, exploitation, and harassment, including sexual harassment. Morrison Academy is prepared to take action to prevent and correct any violations of this policy. Anyone who violates this policy will be subject to discipline, up to and including termination of enrollment or dismissal.
Harassment between employee/adult volunteer and student, student and student, and employee/adult volunteer/student and boarding parent's child are all prohibited under this policy.
Harassment is defined in Policy #1650 HARASSMENT.
Students who feel that they have been subjected to conduct of a harassing nature and individuals who observe conduct of a harassing nature are encouraged to promptly report the matter to one of the school officials designated below. Other employees/volunteers who become aware of or receive complaints of conduct of a harassing nature are required to report the matter to one of the school officials designated below. All complaints will be promptly investigated.
The following individuals are specifically authorized to receive complaints and to respond to questions regarding sexual harassment:
Every effort will be made to protect the privacy of all the parties involved in any complaint. However, Morrison Academy will fully investigate every complaint, and reserves the right to notify the parents or guardians of the student or child. When appropriate, they will also notify the employee s supporting or partnering mission and/or government officials.
Protection Against Retaliation
It is against Morrison Academy's policy to discriminate or retaliate against any person who has filed a complaint concerning harassment or has testified, assisted or participated in any manner in any harassment investigation, proceeding or hearing.
Investigation and Corrective Action
When one of the school officials designated in this policy receives a complaint, he or she shall immediately inform the Principal or administrator. The Principal or administrator will direct an investigation and report findings to the Superintendent. If the complaint is against an employee, the Superintendent will oversee the investigation. The nature of the complaint may necessitate that the employee be put on a paid leave of absence or the student be temporarily removed from the school premises.
Employees, adult volunteers and students are expected to fully cooperate in any complaint or investigation that might involve harassment. Anyone who conceals information or knowingly provides false or misleading information will be subject to appropriate disciplinary action up to and including dismissal or termination of enrollment.
If the investigation confirms the allegations, prompt corrective action shall be taken. The individual who suffered the harassing conduct shall be informed of the corrective action taken. The Board of Trustees will also be informed if it involves an employee, if a student is placed on probation or if the student's enrollment is terminated. In addition, any employee or student found to be responsible for harassment in violation of this policy will be subject to appropriate disciplinary action up to and including termination of enrollment or dismissal. The severity of the disciplinary action will be based upon the circumstances of the infraction.
If the investigation confirms that the alleged harassment did not occur, the following actions shall be taken:
The person directing the investigation will make a report to the Superintendent stating what steps were taken and that the person was discovered to be innocent. All individuals who were made privy to the allegation shall be contacted and told that the individual is innocent.
Accusations with intent to defame will result in disciplinary action appropriate to the situation.
The Principal at each site will appoint one or more trusted and reliable adult confidants to receive complaints from individuals who believe that their harassment report was not addressed. Confidants shall not have formal responsibilities at Morrison Academy. Confidants will report complaints to the Superintendent, who shall investigate the complaints.
Prevention of Child Abuse
Age-appropriate guidelines for common programs (i.e. field trips, overnight retreats, and mentoring) must be included in the staff handbook on each campus and the Boarding Division. These guidelines are designed to reduce the risk of child abuse through minimizing isolation, increasing accountability and balancing power.
The Child Safety Officer in cooperation with the Director of Learning will monitor the child safety training programs in order to sustain compliance with Child Safety and Protection Network standards. Students will receive age-appropriate child safety training through the guidance curriculum in grades K-8 and the health curriculum in high school. Age-appropriate materials for parents to use in training their children in child safety may be checked out from the library on each campus. Administrators review and approve any revisions to child safety procedures and policies. Administrators are also encouraged to take CSPN inquiry training. CSPN standards require member schools to have at least 3 CSPN trained investigators on staff. Training for employees and volunteers may be provided in person, through video, or online. The following aspects of training should be addressed.
Receiving and Reporting Allegations
Any employee or volunteer observing or becoming aware of possible harm to a child OR any behavior related to the school’s child abuse definitions must report the information accurately and completely regardless of where or when the harm may have occurred. Even if there is reasonable doubt, the employee or volunteer must respond with an attitude of respect and belief. There will not be any attempt to handle the situation privately or enter into any private agreement with the alleged offender, alleged victim, or witness. During this reporting process care must be exercised to protect the victim, the witness and the alleged offender or child who has harmed another child. Safety assurance and assistance may be provided for reluctant or scared witness(es).
Employees and adult volunteers are also encouraged to report indicators of possible abuse; such as, but not limited to, unexplained bruises, self-abuse, fear of an adult, or excessive sexual curiosity.
Reports may be filed on this form: Child Safety Reporting Form. Each written report should include the following information:
This report must be submitted to a Principal, the Director of Boarding Services or the Child Safety Officer within 24 hours. The administrator shall immediately inform the Child Safety Officer. If the Child Safety Officer or a member of the Child Safety Officer’s family is implicated, then the report shall be submitted to the Superintendent. If the Superintendent or a member of the Superintendent’s family is implicated, then the report shall be submitted to the Board Chair.
It may be necessary to inform the Department of Education in accordance with procedure 467 Safety and Security Reports.
Reference - Policy 1651 Definition of Abuse
policy 3105 Hiring
Policy 5705 Child Abuse Investigation Process
Procedure 466 Child Safety Inquiry Process
Procedure 467 Safety and Security Reports
Procedure 535 Volunteers
Procedure 540 Code of Conduct for Child Safety
Child Safety Reporting Form
Employees, adult volunteers and students are expected to fully cooperate in any inquiry that might involve child abuse. Anyone who conceals information or knowingly provides false or misleading information will be subject to appropriate disciplinary action up to and including dismissal or termination of enrollment.
Morrison Academy’s definitions of child abuse are recorded in Policy #1651. This procedure also uses the following definitions.
Morrison Academy will comply with all Child Safety and Protection Network (CSPN) recommended practices when conducting internal child safety inquiries. These are internal inquiries and are not intended to replace or conflict with investigations conducted by the government.
Morrison Academy will respond to every report of harm to a child in a timely manner. The Child Safety Officer will analyze the report and gather related information, particularly indicators of repeated harm to the child, escalating risk of harm and protective factors that mitigate the risk of harm to children.
The Child Safety Officer, in consultation with other CSPN trained personnel, will determine whether or not to initiate a Child Safety Assessment. When the Initial Assessment indicates that the report does not warrant a Child Safety Assessment, then the Child Safety Officer may advise the reporting administrator to go ahead with normal administrative action as needed.
Child Safety Assessment and Misconduct Assessments
The Child Safety Officer will appoint a Child Safety Assessment Team composed of at least three people representing both genders, including an administrator and at least one person trained in CSPN assessment protocols to lead the team. When possible, individuals of the same first language and/or culture of those involved will be on the team. The Child Safety Officer may appoint additional investigators to supplement the team's expertise. The Academy’s counselors and chaplains should not be assigned to a Child Safety Assessment Team. The Superintendent and Board Chair cannot be appointed to a team that could lead to a Misconduct Assessment.
For cases in which a Morrison Academy volunteer or employee (current or historic) has allegedly caused harm to a child, the Child Safety Assessment Team must include the Child Safety Officer and a CSPN trained professional that is not associated with Morrison Academy. In such cases, a Child Safety Assessment and Misconduct Assessment will take place simultaneously by this team.
If the Child Safety Officer, the Superintendent or a member of their families is the alleged offender, then the Board Chair will appoint the CSPN trained investigator to lead the Child Safety/Misconduct Assessment. The team leader will communicate with the Board Chair during the entirety of the assessment.
Child Safety Assessments and Misconduct Assessments will be guided by the following principles. These principles also apply to child-to-child cases.
Child Safety Assessment Possible Outcomes
Misconduct Assessment Possible Outcomes
Statement of Findings
At the conclusion of the assessment, the leader of the Child Safety Assessment Team will submit a written Statement of Findings, including a recommended Child Safety Plan if the report was found to be reliable and credible, to the Child Safety Officer and Superintendent. This report will be signed by all members of the Child Safety Team. The Superintendent shall communicate the Statement of Findings from the Child Safety Assessment /Misconduct Assessment to the Board Chair.
The leader of the Child Safety Assessment Team normally sends an individualized outcome letter to each adult who was made privy to the report of child harm. Outcome letters may include:
Children will be informed as needed and appropriate.
Administrative Discipline Plan
In an Administrative Discipline Plan the Superintendent will list the administrative actions or recommendations for those affected by the abuse.
In confirmed cases of abuse, this Administrative Discipline Plan may include the following.
Any false accusations made with intent to defame will result in disciplinary action appropriate to the situation. Such discipline will be determined by the appropriate administrator.
All initial reports, interviews, Statements of Finding and Administrative Discipline Plans related to child safety inquiries, regardless of the conclusions reached, are secured in the confidential child safety files in the Office of the Child Safety Officer. Documents of unsubstantiated cases are also retained for the following reasons.
The Child Safety Officer will monitor the implementation of the Child Safety Plan.
The Child Safety Officer, in consultation with the assessment team, will offer appropriate follow-up care for the victim(s), the families of the victim(s), and the offender. This could include retreats, mentoring, and/or counseling. Morrison Academy may offer to pay for all or part of these services, as long as they are provided by Christian, certified professionals. Normally, these follow-up services would be offered in the spirit of compassion so outsourced service providers would not be required to provide progress reports.
The Child Safety Officer, in consultation with the assessment team and Director of Communications, will release appropriate information to the affected community. Crisis response group counseling may also be offered to the community when appropriate.
Finally, the Child Safety Officer will meet with the assessment team to review the child safety procedures.
Reference - Policy 1651 Definition of Abuse
policy 3105 Hiring
Policy 5705 Child Abuse Investigation Process
Procedure 465 Child Safety and Protection
Procedure 467 Safety and Security Reports
Procedure 535 Volunteers
Procedure 540 Code of Conduct for Child Safety
The ROC Ministry of Education requires schools to report serious health and safety incidents in the following categories to the Campus Security Report Center (CSRC), preferably within 24 hours of the incident.
Incident category descriptions (in Chinese): CSRC categories
The Principal decides if the incident needs to be reported to the CSRC and ecare. If an incident results in hospitalization or if there is a chance that a disgruntled person may report the incident to the CSRC or hold a press conference, the Principal or designee should definitely report it to the CSRC and inform the Director of Human Services. General Managers have the password for the school’s CSRC accounts.
Campus Security Report Center, Ministry of Education, Taipei
Tel: 02-33437855, 02-3343-7856
ECARE, Ministry of Health and Welfare, Taipei
24-hour Child Protection Hotline: 113
Reference - Accident Form
Morrison Academy employs biometrics to enhance campus security for students and staff, in accordance with Taiwan law.
Reference - Policy 5710 CAMPUS SECURITY
The General Manager is responsible for overseeing campus security. Guards shall be employed to protect students, staff, employees, and property during and after school hours. All incidents that threaten school security should be reported as soon as possible to the General Manager, Administrator, or their designee. Business offices should be adequately secured with an alarm system during non-school hours.
In the event that a student, employee, or dependent of an employee should be abducted, and that a ransom is demanded of the school, it is the policy of Morrison Academy not to accede to such demands.
In the event that an intruder or stranger enters the school property, any staff member should question them about their business and direct them to the guard or General Manager. If the intruder refuses to leave then the General Manager, guard, or other staff members shall escort the intruder off the premises. If the intruder becomes violent then the General Manager or administrator shall implement a lockdown in which all staff and students remain in their rooms with doors and windows locked.
Entry and exit from the school will be limited to one door / gate during the school day. During the school day all visitors will be required to present ID and sign in.
Off-campus school-sponsored trips are an integral part of the instructional program. Field trips, sports tournaments, and performing arts exchanges provide educational experiences beyond the school environment which support, enhance and extend classroom instruction. In addition, field experiences offer extended opportunities for students to practice self-discipline, consideration for other people, and provide an opportunity for students to apply information learned in the classroom. All students are expected to attend field trips.
On-island travel shall be defined as travel within the ROC. The “Student Travel” account of the school’s operating budget may subsidize transportation, program fees, economical accommodation and basic meals for students and sponsors for regularly scheduled on-island school-sponsored events. When the estimated cost of on-island travel exceed the school’s operating budget, then the Principal may authorize fund raising or require participants to pay for program, accommodation and/or food expenses. An exception to this will be the class trips which will be on-island and will be covered by funds raised by the class.
Spectators may ride spectator buses which have been scheduled by the school. These buses must be a self-funding operation with no cost to the school. Spectators pay on a prorated schedule for riding the spectator bus.
Off-island travel is defined as travel outside the ROC. Off-island travel for school-sponsored, co-curricular activities will be limited to high schoolers. Subsequent fundraising and the development of a balanced budget for each off-island event must be approved by the Principal and the Superintendent.
Fundraising for off-island student travel, accommodation and meals must come from outside the school's operating budget. Morrison Academy shall be responsible for providing funds for the school's operating budget to cover sponsors' travel expenses. The number of sponsors shall be limited to 1 per 10 student participants with a minimum of two adults. Exceptions may be made by the Superintendent. The “Student Travel Account” school’s operating budget may be used to cover program costs.
Families or students shall be expected to provide at least half the costs for participation in any given off-island, school-sponsored event. This may include funds from personal fundraising.
Adequate funds to cover anticipated expenditures should be received prior to authorization for payment of expenses. Any deficit on any given off-island school sponsored event shall be paid-off prior to the approval of any subsequent off-island events.
Walking trips to the surrounding community are not considered field trips and therefore do not need one week of advanced notice. Teachers should notify the office before leaving the campus with a walking group. Elementary walking groups with more than 10 students need a second adult chaperone along with the teacher. One adult in each group should carry a cell phone.
Sports teams traveling to local schools are not considered field trips and do not need one week of advanced notice.
Reference - Policy 4253 Fund Raising for Morrison Academy
Procedure 210 School-Authorized Events/Programs
Procedure 246 High School Programs
Procedure 390 Annual Fund
Procedure 535 Volunteers
Procedure 362 Student Accident Insurance
Procedure 395 Campus Fundraising
Only school employees, Trustees, their spouses, and sponsors approved by a Principal or Director of Boarding Services, with a valid Taiwan validated driver's license may drive Morrison vehicles. The license of the driver must be appropriate for the type of vehicle to be driven.
Requests for school vehicle use will be prioritized accordingly.
Approved requests may be preempted for a request with a higher priority until two weeks before the reservation. Whether for school business or private use, the vehicle must be checked out from the vehicle supervisor. Private use for an extended period is limited to school vacations and weekends.
A record book is to be kept in each vehicle. Every trip is to be recorded appropriately. A fee will be charged for personal use of school vehicles. The fee is listed in the User Fees schedule. A $300 minimum charge applies. All vehicle expenses for fuel, freeway tolls and maintenance will be paid (reimbursed) by the school. For personal use, the person using the vehicle is responsible for making a payment to the Business Office; otherwise, the payment will be deducted from the employee's salary. Parking fees for personal travel are not reimbursable. Upon returning the vehicle, the vehicle should be clean and have at least a half tank of gas.
Safety must be the first consideration in every situation. All traffic regulations for Taiwan must be observed while driving school vehicles. Penalties for traffic violations shall be the responsibility of the driver. All vehicles must be operated at or below passenger capacity as specified on the vehicle's registration.
If an accident occurs, the following procedures should be followed:
In order to properly maintain Morrison Academy vehicles, a monthly inspection will be made of all vehicles. The employee who is assigned the vehicle will be given the responsibility of reporting the results of the inspection to the General Manager. The General Manager or employee designated by the Director of Boarding Services will be responsible for scheduling regular interval maintenance, as well as arranging for the government-required inspection, taxes to be paid, and insurance to be maintained on all street vehicles. Furthermore, the employee, who is assigned to the vehicle, will be responsible for keeping the exterior and interior clean on a day to day basis.
Reference – None