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ADMINISTRATIVE PROCEDURES

OPERATIONS (Section 400)

Operations

400 Administrative Procedures

It is the responsibility of the Superintendent to provide an administrative procedures manual, and to keep it current.

Identification of an area needing administrative procedure or the suggestion of a change in the established procedure is to be referred to the Superintendent.

Administrative procedures will be approved by either SAC or the Superintendent. Administrative procedures are reviewed by the Board of Trustees every four years to verify alignment with Board Policy.

The Director of Human Services shall ensure that job description for each contracted employee are maintained in the 800 section of the procedure manual for each position at Morrison Academy.

SAC 9/12
Reference - Policy 2040 Administrative Procedure Manuals

401 Handbooks

Principals are responsible for developing and maintaining site specific Student/Parent and Staff Handbooks. Handbooks should be developed with input from staff and the School/Parent Advisory Committee. The Director of Boarding Services is responsible for developing a Dormitory Student Handbook and Dormitory Parent Handbook. Contents of the handbooks will comply with current Morrison Academy policies and procedures. The Director of Finance will oversee changes to the Admissions Handbook.

SAC 9/12
Reference - Policy 2040 Administrative Procedure Manuals

402 Program Guides

Program guides are maintained to ensure consistent application of Morrison policies, procedures, and common system-wide practices/expectations for athletics, library media, technology, ELL, LN, guidance, music, and health services. These guides will include related policies, procedures, system-wide practices, and resource links. The guides will comply with current Morrison Academy policies and procedures. The Director of Learning supervises all coordinators and therefore has authority to resolve any disputes related to these system-wide program guides. These program guides are reviewed and/or updated yearly by the job-a-like team, a task force, and/or the system-wide coordinator, under the direction of the Director of Learning.

SAC 5/12

403 Parent Advisory Committee

Each school site of the Morrison system is to establish a Parent Advisory Committee whose purpose is to advise the Principal and to facilitate communication. Annual membership selection is the responsibility of the Principal.

The Committee is to be established at the beginning of each school year and be operative by October 1st. It is to meet a minimum of four (4) times during the school year but may meet more often. Meeting dates are to be announced to the public in advance and the meeting may be open to the public.

The Committee is to have five to ten (5-10) members selected by and inclusive of the Principal. The Committee, as a whole, should reflect the school's racial/citizenship/occupational mix. It may include school staff members (the inclusion of two (2) teachers is recommended), as long as the majority is not school employees (or their spouses). A clear majority of the members should be committed Christians.

The Principal chairs the Parent Advisory Committee and establishes the agenda, with input from Committee members. Minutes of the meetings are kept and distributed with a copy going to the Superintendent.

Committee agendas/discussions will include principal-suggested items, School Improvement Plan reviews, and previously identified parental concerns/questions. The agenda should also have a place for the expression of member concerns/questions. There is to be no discussion of matters relating to individual personnel; these are brought individually to the affected staff member and/or principal in accordance with established grievance policies and procedures.

SAC 2/19
Reference - Procedure 100 School Improvement Plan
170 Standards of Professional Practice (Communication)
502 Grievances

405 Calendar Development

There are three levels in planning the next year's school calendar: SAC, Superintendent, and Principal. Any part of the calendar may be modified at the level of adoption, as necessary, during the covered year.

  1. SAC: In November the basic dates for Morrison Academy's calendar, are developed by SAC. This including the first and last day of each quarter, system-wide professional development days and school holidays. This preparation may include consultation with Morrison staff members and/or parent committees. It is presented to the Board of Trustees at the end of the first semester.
  2. SUPERINTENDENT: In January, the Superintendent (or designee), in consultation with SAC, is responsible to set the dates for other system-wide activities. This includes, but is not limited to, SAC meetings, professional development, curriculum meetings, no-activity-weekends1 and standardized testing. Some of these dates may need to be revised by the Superintendent in order to accommodate regional tournaments and other local campus issues that arise during the third level of the planning process.
  3. PRINCIPALS: During April and May Principals share their specific calendars with one another upon completion in order to facilitate adjustments as needed. This scheduling should include field days, Parent-Teacher conference days/times, special banquets, fine arts presentations open to the public (i.e. Band or Choir concerts, drama presentations, etc.), and other activities. It is understood that site specific activities may be added or changed at any time. Experiential learning experiences or other co-curricular activities should not be scheduled during Professional Learning full days and ½ days.

1“No-Activity-Weekends” shall be scheduled system-wide whenever there are six or more continuous weeks of school. These weekends are intended to provide time for family activities and a rest from school activities. No-school sponsored activities would be scheduled on these weekends.

To accommodate boarding families, normally no activity weekends and school holidays begin one hour after the last class on the Taichung Campus and end the morning classes begin.

SAC 3/17
Reference - Policy 5330 Instructional Time Requirements

406 School Names

“Morrison Christian Association” is a non-profit corporation that owns and operates “Morrison Academy.” This non-profit corporation is owned and operated by the four “Member” missions: TEAM, WorldVenture, One Mission Society, and IMBSBC (International Mission Board of the Southern Baptist Convention).

All three campuses and any satellite schools are part of “Morrison Academy.” Morrison Academy is governed by the Board of Trustees.

Official Name for Documents & Signs Other Names Mascot Colors
Morrison Academy Taipei CampusMorrison Academy Taipei (MAT) Broncos Black & Silver
Morrison Academy Taichung CampusMorrison Academy Taichung (MAC - Morrison Academy Central) Mustangs Navy Blue & White
Morrison Academy Kaohsiung CampusMorrison Academy Kaohsiung (MAK) Sharks Red & Black


Written approval by a Principal is required before any of these school names are used to promote non-school authorized events or programs that are “endorsed by” the school. This includes, but is not limited to, academic competition, summer study programs, and advertising.

SAC 11/18
Reference – Policy 2005 SCHOOL NAME
Procedure 210 School Authorized Events
Procedure 408 Branding

408 Branding

An essential aspect of representing Morrison successfully to the greater community is the continued development and maintenance of a consistent visual and brand identity system. Consistency ensures that the community perception of Morrison Academy reflects our vision and differentiates the school from seemingly similar institutions. The Morrison brand celebrates the distinctives of each campus and unified voice of Morrison Academy.

Morrison Academy’s Branding Guidelines document defines and regulates the use of set graphic elements in order to clearly and consistently mark various mediums of communications. These guidelines contain examples of various materials using appropriate colors, marks, and fonts. Official Morrison word marks, seals, athletic symbols and logo marks are included and should be referenced by all Morrison constituents when developing official school authorized media and apparel.

The Director of Communications, in consultation with PR managers, administrative assistants and athletic directors should review the Branding Guidelines document on an annual basis and suggest revisions to be approved by SAC.

SAC 4/15
Reference - Policy 2020 CHANNELS OF COMMUNICATION
Procedure 210 School-Authorized Events/Programs
Procedure 406 School Names


409 Online Presence

Morrison Academy is committed to communicating the school’s values and purpose in transparent and relevant ways through multiple, interconnected online platforms.

Website
The primary purpose of the Morrison website (www.mca.org.tw) is to professionally and clearly communicate the purpose, vision, programs, and accomplishments of the school. The website primary audience is external, especially families seeking education options and teachers seeking employment.

The structure of the Morrison website supports a unified school while also promoting each unique campus. Each campus will have one website linked to the Morrison home page. To promote unity, campus sites will maintain the same format and themes. To promote uniqueness each campus will use campus appropriate colors, branding, and information.

The Webmaster, under the supervision of the Director of Communications will be responsible for the website. The Webmaster will monitor, make, or approve all changes to the website.

The Morrison website is not:

  • a learning tool for students or teachers
  • vehicle for promotion of personal agendas
  • a primary means of delivering daily school information
  • the platform for details about specific school and class activities

Since the web is open to the whole world, these details should be shared through less formal channels of communication.

Social Media
Morrison Academy also maintains an official presence on Youtube and Facebook in order to communicate with students and parents about school activities and events throughout the school year. Official Youtube and Facebook pages will be maintained by the Principals, Director of Communications, or designee. Official sites should not promote non-Morrison events or programs.

Individual campuses and classes may maintain unofficial Facebook pages for the purpose of communication. Whenever these pages refer to Morrison Academy, branding standards should be followed. Usually these are private or closed groups for specific audiences.

The Morrison website and school-authorized social media will comply with copyright procedure #219 and branding procedure. Copyrighted material will not be posted on the website without proper permission.

SAC 8/18
References - Policy #2011 Organizational Chart
Policy #2020 Channels of Communication
Procedure #219 Copyright Standards
Procedure #408 Branding
Procedure #215 Standards for Productions, Publications and Instructional Material


410 Document Retention

Morrison Academy shall retain documents for the period of their immediate or current use, unless located in the following document retention schedule. Electronic documents shall be retained as if they were paper documents. The following is a partial listing of recommended retention times.

Permanent Records

  • Checks and accounting records for major payments, such as property purchases
  • Taiwan corporate income tax returns and supporting documents
  • Articles of Incorporation
  • Bylaws
  • Deeds and titles
  • Litigation
  • Board Minutes
  • Auditors reports
  • Accreditation reports
  • Summary of employee service record
  • Employee's disciplinary/reprimand letters

Ten Years

  • Monthly and end-of-the year financial statements
  • Leases (while active plus 10 years)
  • Employment applications for individuals hired – while active plus ten years
  • Individual employee files – while active plus ten years
  • Professional Practice Reviews
    • (while active filed by the Principal)
    • (when inactive filed at Support Services)

Five Years

  • Accounting Journals
  • Accounts payable and receivable ledgers
  • Canceled checks
  • Donor contributions (numbered receipts)
  • Sales invoices
  • Bank reconciliations
  • Invoices (after payment)

Three Years

  • Insurance policies, accident reports, fire inspection reports, and claims
  • Service contracts (while active plus 3 years)
  • Employment applications for individuals not hired

Upon any indication of an official investigation of Morrison Academy by any governmental entity, document destruction shall be suspended immediately until the investigation has been completed.

SAC 2/19
Reference: Policy 4130

Services

420 Email Accounts

School related correspondence normally is sent from and to a Morrison email account. Staff and secondary students should check and respond to their Morrison email within 24 hours on school days. Staff and students are encouraged to change their password once a year, preferably in the Fall to promote security. Effective July 2017, new student email accounts names will include with their graduation year. (For example, Bob Smith who graduates in 2018 would have the userid smithb18.)

SAC 5/17

421 Personal Business

The Business Office is staffed primarily to meet the business needs of the school. Limited personal services can be handled on occasion; however, prior approval by the Principal is required.

The fee schedules for personal services are posted under Facility Use Fees.

SAC 5/97
Reference - None

422 Phone Use for School Business

Cell phone usage for school communication is a legitimate business expense and the following Morrison employees may charge one of their departmental accounts up to NT$3,000 once every two years for a new cell phone, and be reimbursed (or phone bill paid directly from phone budget), for monthly fees up to NT$1,000 per month: SAC members, School Improvement Coordinator (Taichung), Director of Boarding Services, Director of I.T. Services, Director of Human Services, Director of Communications, General Managers, Educational Technology Coordinators, Public Relations Managers, Project Managers, and full-time maintenance workers. These phones may also be for personal use but monthly fees exceeding NT$1,000 are assumed a personal expense.

SAC 4/15

423 Money Services

Money services for staff members and students include:

  • Cashing personal checks payable to “Morrison Academy” up to US$2,000 per month. Exceptions may be authorized by the Director of Finance.
  • Exchanging currency
  • Reimbursement for school-authorized purchases

SAC 9/12
Reference - None

425 Summer Camps

Summer camps are independent service providers that partner with Morrison Academy to provide a valuable learning service for Morrison Academy students and the surrounding community. These camps also provide summer employment opportunities for Morrison Academy staff and students. This partnership benefits the summer camp service providers and participants with a secure, legal platform.

Any currently contracted Morrison employee may apply to be the Director of a summer camp. The Principal may authorize the Director to operate a summer camp, provided the camp meets all the criteria listed below.

  1. Is not affiliated with a legally-registered entity in Taiwan
  2. Rent Morrison’s facilities (including faculty housing)
  3. Is advertised
  4. Morrison staff or students are given financial compensation for serving as camp staff

The Director of the camp is accountable to the Principal to comply with the school’s policies and procedures regarding child safety, ethical standards and ROC legal requirements.

Accounting
An authorized camp is required to use the school’s accounting system for all its revenue and expense transactions and will have a designated account with the camp director as the authorizer. Morrison cashiers will collect camp fees and issue receipts to paying participants as well as issue earning statements for camp workers to use when filing taxes. All expenses must have corresponding receipts with the school’s tax ID number. A cash balance in the account may be carried over from year-to-year. A fee of 5% of total revenue will be deducted from the camp’s account at the end of the summer by the campus cashier. The Director of Finance may authorize a stipend to the cashier equal or less than half of the fee collected as compensation for serving as cashier for the camp.

Promotional Material
With the Principal’s approval, a camp program may be advertised on school premises and in school publications, but all associated costs for materials are the camp’s responsibility. Promotional materials may be placed in the school’s business office but all verbal promotion and explanation to potential camp participants is not the responsibility of Morrison’s administrative staff and they may not be solicited to provide such services as a part of their job. A Morrison office staff member may give a promotional flyer and direct someone to a contact person or website designated by the camp Director. An authorized camp shall not communicate or have promotional materials that indicate the camp is run by the school and the school’s name may not be used in identifying the camp. However, Morrison-associated terms, such as mascot names, may be used to identify the camp.

Facilities
The camp Director may rent school facilities according to Use of School Facilities procedure 442 less a 10% discount.

Program
It is the camp Director’s responsibility to ensure there is adult supervision over student workers at all times during the camp. The camp program must include a learning component in its programming. The Director of the camp must purchase basic accident insurance for each camp participant.

Staffing
The summer camp Director may compensate summer camp staff in accordance with market-based rates. In order to comply with Taiwan labor laws, all employees of the summer camp shall be at least 15 years old and in one of the following categories: expatriate in Taiwan with a Morrison work permit, Morrison student with an ARC or ROC citizenship and filing income tax as a dependent under a parent, ROC citizen, APRC holder with a valid open work permit. Students hired to work at the camp must comply with procedure 511 in regard to labor and tax laws.

SAC 12/17
Reference - Policy 3020 Christian Behavior and Professional Ethics
Procedure 210 School-Authorized Events/Programs
Procedure 442 Use of School Facilities
Procedure 511 Employment

430 R.O.C. Resident Visa and Work Permit Procurement Assistance

Support Services will assist employees who need to apply for a ROC resident visa and a ROC work permit. The school will be responsible for reimbursement of costs related to processing a ROC resident visa and a ROC work permit for all personnel whose visa is processed by the school. Costs reimbursed will include visa fee, government required medical examinations, notarization of legal documents required by the ROC governmental offices and transportation cost for employees processing resident visas for employees and their families (maximum three dependent children) and work permits in Taiwan.

SAC 9/12
Reference - None

431 Alien Residence Certificate (ARC)

Employees are responsible for applying for their own and their families' Alien Residence Certificate(s) (ARC) within 14 days of arriving in Taiwan on a resident visa, or after receiving their resident visa while on-island. Morrison may reimburse the costs of the ARC for head of household employees and their families (maximum three dependent children). Morrison may also reimburse the ARC costs for non head of household employees, but not their family members. The employee must present the ARC receipt(s) to the Director of Finance in order to be reimbursed. Employees are responsible to renew the ARC prior to the expiration date. The ROC government requires a person with an expired ARC to leave the country. Morrison will not be responsible for any penalties levied against employees or their dependents who have allowed their ARC to expire or for any travel costs for those who are required to leave the country due to an expired ARC.

The General Manager may assist new staff with the ARC application process. Normally, the General Manager offers to assist expatriate employees with the ARC renewals during a limited time in May each year.

For employees that have a two year contract, the General Manager may renew the ARC for two years and charge half of the renewal fee to current and next year budget. If the employee does not complete the 2nd year contract, the ARC renewal fee for the 2nd year will be deducted from the employee’s last payroll.

Employees with Alien Permanent Resident Certificates may request reimbursement for the amount of the annual renewal fee, once per year, until the actual cost of the APRC has been remunerated.

TCM 5/14
Reference - None

Facilities

435 Air Conditioning Parameters

In order to conserve electricity and minimize cooling equipment maintenance, installation and maintenance of air conditioners will be subject to the following parameters:

  • Air conditioning will be limited to instructional, office, electrical equipment room, and storage areas (e.g. chemical storage) where cooling is essential.
  • New school construction when practical and efficient will be equipped with central air conditioning rather than window air conditioners.
  • The following areas may be equipped with central as well as window air conditioners: computer labs, offices of personnel whose job descriptions specifically require work outside of the school year, windowless rooms, and rooms that are routinely rented to outside groups outside of school hours. In older buildings it may be necessary to add supplemental air conditions in rooms where the central cooling system is inadequate.
  • Classrooms, faculty lounges, storage rooms, and some offices do not qualify for dual cooling systems. Existing window A/C units will not be maintained or replaced in these areas. However, in areas where no central A/C exists, all instructional classrooms, offices, and residential window A/C units will be maintained and replaced as needed.
  • Storage areas for books and other materials susceptible to humidity will be fitted with dehumidifiers rather than air conditioners.

SAC 9/12
Reference - None

437 Carpeting

Wall-to-wall carpet will be normally installed only in libraries and offices.

SAC 9/12
Reference - None

442 Use of School Facilities

Use Priorities
Priority 1 - Morrison Academy Master Curricular Needs
Priority 2 - Morrison Academy Co-Curricular Needs
Priority 3 - School-Authorized Events/Programs (Procedure 210)
Priority 4 - Church and Mission-Sponsored Events
Priority 5 - Other Events

Use Regulations
Sunday Use
Other than for the purpose of mission or church-related use, no facilities will be authorized for use when it conflicts with Sunday worship services.

Conduct
Possession, use, or promotion of pornography, controlled substances, illegal drugs, tobacco products, betel nut, or alcoholic beverages is prohibited. Gambling, profane language, violence or other irresponsible conduct is not permitted.

School Equipment
Sports equipment, sound, lighting, audio visual, telecommunication, and maintenance equipment may only be used with prior written approval from the appropriate administrator. Some equipment may be limited to use only if there is a Morrison designated operator present, i.e. auditorium, audio visual room.

Clean-up
At the conclusion of a scheduled event, each organization is expected to leave the buildings and grounds in the order in which they were found, with the exception of clean-up contracted to be performed by the school.

Damages
Any organization, which loses, damages, or destroys any property and/or equipment belonging to the school will be responsible for the appropriate replacement or repair costs. These fees are listed on the current User Fee Schedule.

Group Use
Application for use of school facilities will be made with the appropriate General Manager, or their designee. The General Manager, or their designee, will evaluate the facility use request in regards to alignment with Use Priorities, Use Regulations, scheduling compatibility and the user's past history of use. Facility use shall be limited to the specifications indicated on the application. The school reserves the right to refuse approval for facility use for any event, which will compromise Morrison Academy standards.

Morrison Academy curricular and co-curricular programs will normally be scheduled into the school day or on the school activity calendar. Application does not need to be made for facilities use for these curricular programs. In the event of an unscheduled curricular event or a change in program, the facility supervisor should be notified.

There will be no charge for curricular, co-curricular, and school- authorized events/programs. Rental fees for all other users are listed on the current User Fee Schedule.

Individual Use
Administrator(s) may designate “open hours” for restricted facilities' use. Open hours will be published and posted on campus. Restricted facilities include gymnasium, tennis courts, racquetball courts, fitness rooms, and any other facility designated by the administration. Swimming pools will not be considered a restricted facility.

No fee will be charged for use of the restricted facilities during open hours for Morrison Academy personnel/trustees and their dependents and for Morrison Academy students and their immediate families. This will apply for the fiscal year for which the students are enrolled and for which personnel are employed. A monthly fee may be charged to qualifying non-Morrison expatriates wishing to use the school facilities during open hours. No fee will be charged for small outdoor gatherings sponsored by missionaries.

An activity pass will be issued for non-Morrison facility users. The activity pass may be issued to parents to help monitor the use of these facilities. Authorized users will be entitled to bring one guest with them. Administrators may issue complimentary passes to individuals who serve as school volunteers. Any administrator or their deputy may conduct periodic checks of restricted facilities and ask unauthorized users to leave.

SAC 9/12
Reference - Procedure 210 School-Authorized Events/Programs

443 Short-Term Lease Contracts

Short-term lease contracts shall be those contracts which provide for leasing Morrison Academy facilities for 24 months or less. The administration will have the authority to enter into short-term lease contracts and shall establish procedures for the use of facilities.

SAC 1/12
Reference – Policy 4293 Long-term Lease Contracts

445 Guest Housing Facilities

The school maintains guest rooms on the Taichung and Taipei Campuses. School guests, Trustees, and parents of dormitory students (Taichung) will have priority for reservations more than one month in advance. Morrison employees may make reservations for friends and relatives up to one month in advance as availability allows. Normally these guest rooms are not intended for extended stays over one week. The room fee is listed in the current Guest Housing Facilities Information.

TCM 9/18

447 School-managed Housing

The Director of Finance shall be responsible for the oversight of school-managed housing. Responsibilities will include, but not be limited to, securing apartment managers, making housing assignment decisions in consultation with the appropriate Housing Manager, and contracting for rental agreements for off-campus housing.

Morrison Academy reserves the right to rent school-owned housing units not occupied by Morrison personnel to Morrison individuals/families who do not qualify for Housing Benefit (procedure#760). These rental contracts will be on a year-to-year basis with full-time expatriate staff having first priority. The Director of Finance will determine rental rates in accordance with fair market value for that area.

SAC 8/16
Reference – 760 Housing Benefit

448 Home Boarding With Morrison Employees

Morrison employees who plan to provide boarding for Morrison students who are not their children must meet the following Child Safety standards.

  1. Inform the Admissions Coordinator of their intent to board a student in writing prior to accepting a boarder.
  2. Have a background check for both husband and wife on file with the Director of Human Services.
  3. Complete the school’s annual Child Safety training. This applies to any adult living in the home for more than one week.
  4. In compliance with Policy 5290, a Guardian Form must be submitted to the Admissions Coordinator.
  5. Employees may not urge a student to live in their home.

In order to increase accountability and transparency, the Admissions Coordinator will send Child Safety educational information to students and their parents when students choose to live with Morrison employees. This information will include who to contact if a student or parent has a concern for the student’s safety and the information needed to contact a system confidant should they believe that a concern was not addressed by the school.

In accordance with the safeguards in Procedure 540, balancing power should be accomplished by: keeping at least two boarders, limiting home boarding to students in grades seven through twelve, and unmarried employees may not board students of the opposite gender.

TCM 4/16
Reference Policy #5290 STUDENTS' LIVING ARRANGEMENTS
6130 HOME BOARDING
5705 CHILD ABUSE INVESTIGATIVE PROCESS
3131 HARASSMENT - EMPLOYEE
540 Code of Conduct for Child Safety

450 Campus Use During Non-School Hours

Morrison Academy campuses and their facilities are not open for unsupervised use during non-school hours as determined by the Principal. Staff housing areas are not considered part of the school campus. Students and young children on the campus at these times should be in the company of an adult, parent or teacher. Exceptions to this are when the student is involved in co-curricular activities, school-authorized events/programs, and approved facility use as outlined in procedure 210 School-Authorized Events/Programs.

The school is not responsible for people, regardless of age, who are on the campus in violation of school policy and procedures.

SAC 2/19
Reference - None

452 Keys

All issuance of keys or electronic access must be approved by the General Manager or SAC level administrator.

No deposit will be charged for keys. If a key is lost, the person responsible for that key will be charged the appropriate fee as indicated on the current User Fee schedule. No keys are to be duplicated, but if there is a need for additional keys, the administrator will authorize the key manager to issue additional keys.

The guards or custodians are not to give keys or open any room for anyone (students, parents or teachers) without proper authorization. Keys will not be issued to students, with the exception of student workers and dormitory keys for dorm students. No master or sub-master keys should be given to students to use except while under direct supervision.

SAC 2/19
Reference - None

Safety and Security

454 Crisis Management

Morrison shall strive to maintain the highest level of faith and calmness, while being realistic and prepared for potentially dangerous situations.

School personnel are encouraged to remain calm and use common sense, as it is impossible to know in advance all of the circumstances one might face.

Morrison Academy's response to any crisis situation will be determined by policy, or as approved by the Crisis Management Committee and/or Superintendent.

Armed Conflict Crisis Response Plan

SITUATION SCHOOL RELATED RESPONSE EMPLOYEE RELATED RESPONSE
NO IMMEDIATE DANGER
  • PRC / foreign power makes threatening statements
  • AIT states there is no immediate danger
  • Monitor political, economic & military development
  • Reassure constituents that the school has established contingency plans and that there is no immediate threat
  • Review emergency shelter plan with staff
  • Conduct emergency drills
  • Continue to develop online learning capacities
  • Remind foreign staff to register with respective international agency (e.g. AIT)
  • Remind foreign staff to prepare travel documents (e.g. re-entry visa, passport)
  • Remind staff to review Crisis Response Plan (this document)
  • Assign staff to review emergency procedures with student.
DETERIORATING SITUATION
  • Some missionaries leave
  • AIT issues travel advisory
  • Limited military action (e.g. blockade or off island assault)
  • Superintendent may implement limited school schedule or implement online learning
  • Declining enrollment / teacher availability may require combined classes
  • Tuition refunds for students who withdraw according to procedure
  • Establish Crisis Management Committee
  • Begin posting employee and school status on the school website
  • Respect the decision of employees and their dependents regarding evacuation
  • Employees who wish to be released from their contract at this point in the crisis will be granted up to one month severance pay, relocation allowance & prorated travel benefit
  • Establish employee cell groups who keep track of each other at all times
  • Inform employees & their relatives to routinely check the school website for emergency response information
IMPENDING DANGER
  • AIT recommends evacuation
  • Direct military attack on Taiwan (i.e. missile, bomb, invasion)
  • Crisis Management Committee considers closing of school campus and implementing online learning program
  • Prorated tuition refunded, if possible or establish distant learning provisions
  • Taiwan bank accounts & facilities transferred to Chinese managers
  • Morrison arranges for evacuation of remaining expatriate personnel and covers travel to home country and pays salary up to the end of the semester or end of crisis, whichever occurs first
  • All national staff, except managers and guards, are released with severance pay

Pandemic Crisis Response Plan
Goal: Preserve a healthy environment and sustain instructional services in order to return to normal operations after the crisis.

Taiwan DOH Alert Levels Student Related Responses Employee Related Responses
NO IMMEDIATE DANGER
  • Confirmed human infection abroad, but no human-to-human spread.
  • Communicate prevention & self-monitoring information.
  • Promote antibacterial hand washing and hygiene.
  • Reassure constituents that the school is prepared and that there is no immediate threat.
  • Provide training for an online learning system.
  • Review crisis planning teams procedures.
  • Purchase supplies.
  • Prepare travel documents.
  • Update employee emergency communications network.
DETERIORATING SITUATION
  • Confirmed human-to-human infection abroad OR suspected cases of animal-to-human infection in Taiwan.
  • Consider cancelling all special events, field trips and large faculty meetings.
  • Consider implementing infection control measures, such as masks and mandatory temperature checks.
  • Upgrade custodial cleaning services.
  • Communicate school closure procedure.
  • Consider closure of dorms or facilities close to infected areas.
  • Update employee travel notification system.
  • Stockpile food, water, personal hygiene products and basic cleaning supplies.
  • Respect the decisions of employees and their dependents who request a leave of absence for evacuation.
IMPENDING DANGER
  • Confirmed case(s) of human-to-human infection in Taiwan.
  • Consider temporary facility closure.
  • Continue instruction using the online learning system.
  • Continue work and employment benefits.
  • Encourage staff that live off campus to relocate on campus.
CRISIS
  • Increased and sustained transmission in Taiwan.
  • Continue online learning services, at least until the end of the semester.
  • Report cards and transcript services continue on schedule.
  • All campuses closed until DOH lowers the alert level.
  • Continue work and employment benefits at least until the end of the semester.
  • If evacuation is recommended by AIT then full travel benefits will be provided to return home until end of the semester or end of crisis, whichever occurs first.

Communication

The Director of Communications or Superintendent will be responsible for disseminating all official announcements from the school. All enquiries from the press or government offices should be directed to the Director of Communications, General Manager, or an administrator.

In the event that the school becomes aware of an impending crisis, information will be posted on the school website and campus social media sites. When appropriate, information regarding the safety and well-being of school personnel and their families will be posted on school webpages and social media sites.

Employee Preparedness

  1. Have all documents in a safe, accessible place should they be needed on short notice. Have passports up-to-date.
  2. Personnel should be registered with their embassy or consulate.
  3. Avoid critical comments about government authorities and do not make comments to the press. Encourage everyone to not pass on unsubstantiated rumors.
  4. When away from home for an extended period of time, inform your supervisor of your whereabouts.
  5. Carry cell phone at all times.
  6. If a crisis situation appears to be developing, personnel should prepare a bag of essentials in case they have to leave their home on short notice. These essentials should include a change of clothes, toiletries, medications, your Bible, passport, a local map, and a copy of the Morrison Academy Staff Directory and Crisis Plan. It is important that this bag be small enough to be easily carried.
  7. If a crisis situation happens, call your family in your home country immediately. If you delay calling, telephone lines will most likely be unavailable.
  8. Maintain a reasonable quantity of cash on hand, both NT$ and US$, should banking facilities be inaccessible.
  9. Maintain a couple days supply of drinking water, a supply of non-perishable food, flashlight, candles, lighter, portable radio, and batteries should it become necessary for you to stay in your residence for a period of time or travel to a more secure location.

Crisis Management Committee

In the event of a crisis or an impending crisis, the Superintendent shall automatically activate the Crisis Management Committee in order to most rapidly and appropriately assess, respond to, and communicate with regard to the crisis. Crisis Management Committee will be made up of the Executive Committee of the Board of Trustees, the Superintendent, Director of Communications, and Superintendent-selected administrators. The CMC has the authority to close school for an indefinite period of time, to order the evacuation of expatriate personnel and their families, to allocate resources to deal with a crisis, or any other action which may be necessary to insure the safety of school personnel and their families. The Superintendent will serve as the moderator for the CMC. In an extreme crisis situation, if it is logistically impossible to convene the CMC, the Superintendent will have executive authority to provide for the safety of the school personnel and their families.

Administrator Preparedness

The administrators will assume the following roles.

  1. Superintendent and/or his/her designee -
    • Person with overall responsibility for leading the administrative team to deal with the crisis. This person has the authority to make decisions or commit resources in accordance with policy, and/or the Crisis Management Committee (CMC). All official communications and/or statements handled locally will be his/her responsibility.
    • Maintain communication with local government officials and local foreign government representatives in order to more accurately assess the local situation.
  2. Director of Finance
    • Person responsible for staff relocation, transportation, obtaining and/or securing of resources, and any other necessary local arrangements.
    • Facilitate the partial and/or the total evacuation of expatriate personnel and their families should it become necessary.
    • Make arrangements for safekeeping of pertinent school documents with regard to matters such as property, personnel, finance, and other school resources.
    • Arrange with the General Managers the securing of school property and other resources, especially in the event of the evacuation of all expatriate personnel.
  3. Director of Communications
    • Person responsible for ensuring that incoming and outgoing communications from all sources are logged and properly distributed. This person is to keep a record of everything that happens and everything the CMC does. Of primary importance is keeping record of the status of personnel's families and to gather information related to the crisis.
    • Maintain employee emergency communication network, as well as ICRT radio, which may be used to disseminate information as rapidly as possible.
  4. Principals/Director of Boarding Services - Provide regular assessments of local situations for their areas. This might include visits into an area for assessment of personnel and school property. When on-site observation is necessary, this will be the responsibility of the respective Principal or his/her designee.

SAC 8/18
References: Policy 5335 Crisis Contingency
Procedure 455 School Closure

455 School Closure

Short-Term School Closure
The Principal, or his/her designee, determines campus closures on a day-by-day basis due to an emergency situation, such as typhoons. Normally, school and school office closures will follow the lead of the public schools and government office in that area. Days when government offices are closed are not considered a work day and non-emergency staff should not attempt to come to campus.

Typhoon days are considered work days when public schools are closed and government offices are open. Administrators and office staff maintain routine office hours as a public service. Instructional staff may either work at home or on campus.

Each year, a staff phone contact network is established on each campus in order to notify staff of an emergency. This may be used to communicate school closure information. The Principal shall inform parents and staff. The Principal/General Manager may require some employees (i.e. security, maintenance, etc.) to work on days that the school is closed.

In the event that the number of school days falls below 178 due to school closure, make-up days will be rescheduled by the Principal.

Campus Closure and Online Learning
If it is unsafe to continue normal operations for a grade level or entire campus the Superintendent may authorize continuance of instruction using online learning systems. This decision should be based on warnings from AIT or a Taiwan government entity regarding a health or safety risk, such as an epidemic or civil unrest. Because teachers and students continue learning during temporary campus facility closures, these days are considered instructional days.

The Superintendent will establish a Crisis Management Committee in the event that the American Institute in Taiwan (AIT) issues a travel advisory for Taiwan, or in the event of military action against Taiwan, or in the event of a natural/industrial accident. The Crisis Management Committee will be made up of the Executive Committee of the Board of Trustees, Director of Communications, the Superintendent, and Superintendent-selected administrators. In the event that AIT recommends immediate evacuation of Americans, or, if a direct military attack on Taiwan is carried out, it will be the responsibility of this committee to determine indefinite campus closure and the period of time.

Indefinite School Closure
In the unlikely event that the campus is closed for more than one semester, expatriate staff may be evacuated off the island, and the management of property and bank assets may be assigned to designated Chinese managers. Indefinite school closing expenditures will be distributed according to the following priorities:

  1. Evacuation of direct hire, head-of-household personnel and their families
  2. Accounts payable
  3. Direct Hire personnel and ROC staff salary/benefits obligations
  4. Prorated reimbursement of tuition
  5. Mission-supported personnel salary/benefits
  6. Ongoing operating costs

SAC 2/19
References: Policy 5330 Instructional Time Requirements
Policy 5335 Crisis Contingency
Procedure 454 Crisis Management

456 Responding to Media Inquiries

Morrison Academy seeks to respond to media inquiries in a manner that accurately portrays the vision, purpose, and values of the school while minimizing disruptions to student learning. As guests and foreigners in Taiwan, Morrison is careful to avoid becoming involved in Taiwan political issues. Special care must also be taken to avoid communication errors involving culture and language.

All requests for information from the Media on politically or socially sensitive issues should be referred to the Superintendent or Director of Communications. When contacted by the Media, school employees can respond with this statement, “Morrison Academy procedure is to refer all media inquiries to the Director of Communications. You can contact that office at 04 2297-3927.”

SAC 1/17
Reference - Policy 2020 Channels of Communication

457 Earthquake/Fire/Evacuation Drills

Earthquake/fire evacuation drills are to be conducted periodically throughout the school year (at least once per semester) in each school and dormitory. The students are to be trained in the procedures used for these drills. Specific details for each campus are outlined in the Teachers' Handbook for that campus. Directional routes for exiting a room/building are to be posted in each classroom and dormitory. The scheduling of these drills rests with the site administrator.

SAC 93
Reference - None

461 Water - Potable Testing

Drinking water on all campuses will be tested at least once a year. If there is cause to question its purification, the water will be tested as regularly as necessary.

Samples of water to be tested shall be taken from the source, and from two to four commonly used drinking outlets. Samples shall be tested at private laboratories which are reputable in water analysis.

City Water should be tested for Iron (Fe), Manganese (Mn) Copper (Cu), Zinc (Zn), Mercury (Hg), Lead (Pb), Selenium (Se), Arsenic (As), Chromium (Cr+6), Cadmium (Cd), Silver (Ag), and Barium (Ba). In addition, testing should be done for evidence of bacteria, herbicides, and pesticides according to Taiwan Government’s requirements and regulations.

Underground water should be tested for1) Coliform 2) Nitride(NH3-N) (3) COD 4)T.O.C total of carbon 5) Arsenic(AS) 6) Lead(Pb) 7)Cadmium (Cd) 8) Chromium(Cr) 9)Mercury (Hg) 10)Selenium(Se) according to Taiwan Government’s requirements and regulations.

Records of water analysis will be kept in the General Manager's office for at least two years.

SAC 9/12
Reference - None

463 Health Care

Staff Medical Records

For the protection of staff and dependents, the Director of Human Services is responsible to give the Site Health Coordinator medical records of new staff and their spouses and dependents. The Site Health Coordinator will share information as appropriate with each campus. The medical information will be considered confidential and only be used in emergencies.

Suicide Prevention

Any employee or volunteer observing or becoming aware of any attempt towards self-harm, that is written, drawn, spoken, or threatened, will immediately notify the principal. Any suicide threat must be treated as real and dealt with immediately. Any student who has threatened suicide should be monitored through frequent periodic checks. Thus, in cases of life threatening situations, the principal may ask all the staff to monitor the student’s safety without violating the school’s Confidentiality Policy (#2021).

The principal will immediately inform the parents of any student who has threatened self-harm. If the student is routinely seeing a counselor then the counselor will be informed. If other students are aware of the suicide threat, then the Guidance Counselor may offer small group or individual counseling. The Department of Education may need to be informed in accordance with Procedure #467 Safety and Security Reports.

The principal, in consultation with the Guidance Counselor and/or health Coordinator, may need to take the following actions to protect the student. If the student needs to be evaluated by a psychiatrist but the parents are reluctant, then the principal may need to repeatedly communicate this recommendation in writing. Legally, the school does not have the authority to require the student to be evaluated by a psychiatrist or send the student home during the school day. If the student actually inflicts serious self harm, then the principal may authorize the student to be assisted to a hospital emergency room. If the student is threatening to use a weapon, the police may be asked to intervene.

Special Medical Needs

For the safety of the students, Site Health Coordinator will provide a site specific list of students or staff with special medical needs or allergies as recorded in student records database by the secretary, administrator, specific boarding parents, and specific teachers (as appropriate). Any special treatment needs will be explained on the medical alert section in the student records database. This list will be updated by the Site Health Coordinator annually or more often as needs arise.

Immunization Requirements

Morrison follows the immunization guidelines set by the Center for Disease Control in Atlanta, Georgia, USA. The following immunizations are required for admission and kept current:

Polio 4 required, 5 recommended
DTP (diphtheria, tetanus, pertussis) 5 before the age of seven, and 1 every ten years thereafter
MMR (measles, mumps, rubella) 2 required

Evidence of required immunizations must be presented prior to admission. Immunization records must be kept current in the student records database. Students not in compliance may be prevented from attending classes until these requirements are met. The principal may approve exceptions to these vaccination requirements if parents sign an Immunization waiver form.

The following immunizations are not required, but they are recommended: Varicella (chickenpox), Japanese Encephalitis B series, Hepatitis A series, Hepatitis B series, TB test (annually if the student has not been vaccinated against TB)

Screening
When first enrolling in Morrison Academy, a student is required to provide the results of a recent physical examination. An entry will be made in the student records database to indicate the receipt of such examination by a certified health care provider.

The school will annually screen all students for height, weight, and BMI. Students will be screened for hearing in grades K, 2, 5 and 8.Vision screening will be provided in grades K, 2, 5, 8 and 11. Returning students in grades six and nine are also required to submit a sports physical from a certified health care provider. This will include screening for hernia and scoliosis; as well as assessments of their heart, lungs, muscular condition, and orthopedic condition. The sports physical form is available to download on online re-registration or on the Morrison website. The screening exam dates and comments (if any) will be recorded in student records database. Screening records prior to 2015-2016 school year will be retained on permanent file record.

Administration of Medicines
All prescription medications to be taken by or available for a student during the school day (or during a school sponsored student activity time) must be turned in to the Site Health Coordinator, Administrative Assistant, or an assigned adult at the beginning of the school day. The Site Health Coordinator, Administrative Assistant, or the assigned adult will be responsible for the administration of the medicine at the appropriate time. In some cases, students may be authorized to administer their own medication, e.g. inhaler.

Dormitory students should turn in any prescription medication to their dormitory parents when first arriving at the dormitory. The dormitory parent in consultation with the Site Health Coordinator will be responsible for oversight of the administration of the medicine.

For students who are uncomfortable, but are able to remain in school, the Site Health Coordinator/secretary, with parent permission via school registration form, may administer the following over-the-counter medications:

  • Acetaminophen/Ibuprofen for headaches, menstrual cramps, aches & sprains
  • Antihistamines for allergic reactions (only administered under the direction of medical personnel)
  • Decongestants for nasal congestion, ear aches
  • Antacids for stomach aches or nausea
  • Over-the-counter cough & cold medicines for sore throats and coughs
  • Salbutamol, terbutaline, ventolin via inhaler or nebulizer for shortness of breath

Illness
If a student becomes ill at school, the Site Health Coordinator, secretary or principal will determine if the student needs to be sent home. If a student is to be sent home, they will remain in the clinic, sick room, or office until their transportation arrives. Clinic visits are to be recorded in the student records database.

Emergency Injury/Accident Plan
The following steps should be followed when a student is injured:

  1. Trained personnel should stabilize the injured person and/or move them to a safe area. If trained personnel are unavailable, then another staff member should respond.
  2. The trained personnel or staff member needs to stay with the injured person while someone else goes for help.
  3. If the injury is serious enough to warrant an emergency room visit, a parent/guardian of the injured child is notified to determine if they will pick the child up or if they want the school to make arrangements to transport the child. If the school is unable to notify a parent, then the child should be taken to the emergency room. With a life or death injury, the school will make arrangements to transport the child as soon as possible, or call 119 for an ambulance, and then attempt to notify the parent.
  4. Check the medical alert list or student's medical record to determine if the student has any drug allergies or any other significant medical alerts.
  5. If transporting without the parent, the Site Health Coordinator or other staff (ideally a Chinese speaker) should accompany the student to the hospital and remain there until the parent/guardian arrives and assumes responsibility.
  6. The staff member present and taking charge is responsible to file a written accident report with the school principal within 24 hours.

Handling of Blood-Borne Pathogens
When cleaning up blood or vomit in the classroom or playground, teachers and other staff should wear exam gloves to protect against any infectious diseases. Exam gloves are to be made available in the health clinic.

SAC 5/17
Reference - Due Process and Confidentiality (#2021)
Policy 5740 AIDS/HIV-Positive Students
Procedure #467 Safety and Security Reports
Immunization waiver form

464 Harassment - Student

Morrison Academy is committed to maintaining an academic and boarding environment in which all individuals treat each other with dignity and respect and which is free from all forms of intimidation, exploitation, and harassment, including sexual harassment. Morrison Academy is prepared to take action to prevent and correct any violations of this policy. Anyone who violates this policy will be subject to discipline, up to and including termination of enrollment or dismissal.

Harassment between employee/adult volunteer and student, student and student, and employee/adult volunteer/student and boarding parent's child are all prohibited under this policy.

Harassment is defined in Policy #1650 HARASSMENT.

Reporting Harassment
Students who feel that they have been subjected to conduct of a harassing nature and individuals who observe conduct of a harassing nature are encouraged to promptly report the matter to one of the school officials designated below. Other employees/volunteers who become aware of or receive complaints of conduct of a harassing nature are required to report the matter to one of the school officials designated below. All complaints will be promptly investigated.

The following individuals are specifically authorized to receive complaints and to respond to questions regarding sexual harassment:

  1. Principals
  2. Director of Boarding Services
  3. Counselor
  4. Chaplain
  5. Superintendent
  6. Board Chair

Prevention

  1. As part of the student application process for enrollment, applicants or their parents will read and will testify that they have read this policy.
  2. Morrison personnel will promote an atmosphere where students/children know which adults to approach if they have any concerns about any aspect of safety.
  3. As part of the application process for employment, applicants will read and will testify that they have read this policy. Furthermore, they will grant Morrison Academy permission to obtain a police report with respect to any registered misbehavior as it relates to harassment.
  4. Staff orientation and training on preventing, recognizing, and confronting harassment are required for all staff on a yearly basis.

Confidentiality
Every effort will be made to protect the privacy of all the parties involved in any complaint. However, Morrison Academy will fully investigate every complaint, and reserves the right to notify the parents or guardians of the student or child. When appropriate, they will also notify the employee s supporting or partnering mission and/or government officials.

Protection Against Retaliation
It is against Morrison Academy's policy to discriminate or retaliate against any person who has filed a complaint concerning harassment or has testified, assisted or participated in any manner in any harassment investigation, proceeding or hearing.

Investigation and Corrective Action
When one of the school officials designated in this policy receives a complaint, he or she shall immediately inform the Principal or administrator. The Principal or administrator will direct an investigation and report findings to the Superintendent. If the complaint is against an employee, the Superintendent will oversee the investigation. The nature of the complaint may necessitate that the employee be put on a paid leave of absence or the student be temporarily removed from the school premises.

Employees, adult volunteers and students are expected to fully cooperate in any complaint or investigation that might involve harassment. Anyone who conceals information or knowingly provides false or misleading information will be subject to appropriate disciplinary action up to and including dismissal or termination of enrollment.

If the investigation confirms the allegations, prompt corrective action shall be taken. The individual who suffered the harassing conduct shall be informed of the corrective action taken. The Board of Trustees will also be informed if it involves an employee, if a student is placed on probation or if the student's enrollment is terminated. In addition, any employee or student found to be responsible for harassment in violation of this policy will be subject to appropriate disciplinary action up to and including termination of enrollment or dismissal. The severity of the disciplinary action will be based upon the circumstances of the infraction.

If the investigation confirms that the alleged harassment did not occur, the following actions shall be taken:

The person directing the investigation will make a report to the Superintendent stating what steps were taken and that the person was discovered to be innocent. All individuals who were made privy to the allegation shall be contacted and told that the individual is innocent.

Accusations with intent to defame will result in disciplinary action appropriate to the situation.

Confidant
The Principal at each site will appoint one or more trusted and reliable adult confidants to receive complaints from individuals who believe that their harassment report was not addressed. Confidants shall not have formal responsibilities at Morrison Academy. Confidants will report complaints to the Superintendent, who shall investigate the complaints.

TCM 1/16
Reference – Policy 3020 Christian Behavior And Professional Ethics
Policy 5400 (Student) Standards of Conduct
Procedure 648 Dismissal

465 Child Safety and Protection

Prevention of Child Abuse

  1. As part of the student application process for enrollment, applicants or their parents will read and will testify that they have read an abridged version of the school’s child safety policies and procedures.
  2. All students will receive age appropriate instruction concerning protection.
  3. Staff members and students will be advised to implement safeguards (listed in Procedure 540). Administrators periodically and randomly inspect classrooms, offices, and other areas to verify compliance with these safeguards.
  4. A police report/background check with respect to any misbehavior as it relates to child abuse will be included in the personnel file. Employment reference forms will ask if the referee has any knowledge of the candidate causing harm to children.
  5. Before commencing service at Morrison Academy and at least once every two years thereafter each employee and volunteer must read and agree to abide by the Code of Conduct for Child Safety. (See Procedure 540.)
  6. Staff orientation and training on child abuse is required for all staff on a yearly basis.
  7. Technology, such as internet filters and video surveillance systems, is used to protect children from abuse and exploitation.

Staff Handbooks
Age-appropriate guidelines for common programs (i.e. field trips, overnight retreats, and mentoring) must be included in the staff handbook on each campus and the Boarding Division. These guidelines are designed to reduce the risk of child abuse through minimizing isolation, increasing accountability and balancing power.

Training
The Child Safety Officer in cooperation with the Director of Learning will monitor the child safety training programs in order to sustain compliance with Child Safety and Protection Network standards. Students will receive age-appropriate child safety training through the guidance curriculum in grades K-8 and the health curriculum in high school. Age-appropriate materials for parents to use in training their children in child safety may be checked out from the library on each campus. Administrators review and approve any revisions to child safety procedures and policies. Administrators are also encouraged to take CSPN inquiry training. CSPN standards require member schools to have at least 3 CSPN trained investigators on staff. Training for employees and volunteers may be provided in person, through video, or online. The following aspects of training should be addressed.

  1. Data regarding the reality of and occurrence of child abuse in the mission and school settings
  2. Recognizing the types of abuse, how abuse occurs, its behavioral and emotional indicators in children, as well as red flags that signal the presence of a potential offender
  3. Safeguards listed in the Code of Conduct for Child Safety (See Procedure 540.)
  4. Identifying and preventing abuse between children
  5. Guidelines for common school programs in the Child Safety section of the Staff Handbook
  6. Cultural differences regarding child safety
  7. How to respond to a report of alleged or suspected abuse

Receiving and Reporting Allegations
Any employee or volunteer observing or becoming aware of possible harm to a child OR any behavior related to the school’s child abuse definitions must report the information accurately and completely regardless of where or when the harm may have occurred. Even if there is reasonable doubt, the employee or volunteer must respond with an attitude of respect and belief. There will not be any attempt to handle the situation privately or enter into any private agreement with the alleged offender, alleged victim, or witness. During this reporting process care must be exercised to protect the victim, the witness and the alleged offender or child who has harmed another child. Safety assurance and assistance may be provided for reluctant or scared witness(es).

Employees and adult volunteers are also encouraged to report indicators of possible abuse; such as, but not limited to, unexplained bruises, self-abuse, fear of an adult, or excessive sexual curiosity.

Reports may be filed on this form: Child Safety Reporting Form. Each written report should include the following information:

  1. Name of the person(s) reporting the information
  2. Alleged victim's name
  3. Alleged offender’s name (if known)
  4. How the information was obtained
  5. Details reported or suspected (dates, times, places, specifics of what happened), quoted exactly as spoken or written
  6. Date that the report was written

This report must be submitted to a Principal, the Director of Boarding Services or the Child Safety Officer within 24 hours. The administrator shall immediately inform the Child Safety Officer. If the Child Safety Officer or a member of the Child Safety Officer’s family is implicated, then the report shall be submitted to the Superintendent. If the Superintendent or a member of the Superintendent’s family is implicated, then the report shall be submitted to the Board Chair.

It may be necessary to inform the Department of Education in accordance with procedure 467 Safety and Security Reports.

SAC 8/19
Reference - Policy 1651 Definition of Abuse
policy 3105 Hiring
Policy 5705 Child Abuse Investigation Process
Procedure 466 Child Safety Inquiry Process
Procedure 467 Safety and Security Reports
Procedure 535 Volunteers
Procedure 540 Code of Conduct for Child Safety
Child Safety Reporting Form

466 Child Safety Inquiry Process

Employees, adult volunteers and students are expected to fully cooperate in any inquiry that might involve child abuse. Anyone who conceals information or knowingly provides false or misleading information will be subject to appropriate disciplinary action up to and including dismissal or termination of enrollment.

Morrison Academy’s definitions of child abuse are recorded in Policy #1651. This procedure also uses the following definitions.

  • Victim - A child who has or may have suffered harm from child abuse (In child-to-child cases, children that initiate inappropriate behavior are also considered victims.)
  • Offender – An adult who has caused harm to a child
  • Witness - A person who has observed or heard about a behavior that may have caused harm to a child
  • Report – The confidential document describing possible harm to children

Morrison Academy will comply with all Child Safety and Protection Network (CSPN) recommended practices when conducting internal child safety inquiries. These are internal inquiries and are not intended to replace or conflict with investigations conducted by the government.

Initial Assessment
Morrison Academy will respond to every report of harm to a child in a timely manner. The Child Safety Officer will analyze the report and gather related information, particularly indicators of repeated harm to the child, escalating risk of harm and protective factors that mitigate the risk of harm to children.

The Child Safety Officer, in consultation with other CSPN trained personnel, will determine whether or not to initiate a Child Safety Assessment. When the Initial Assessment indicates that the report does not warrant a Child Safety Assessment, then the Child Safety Officer may advise the reporting administrator to go ahead with normal administrative action as needed.

Child Safety Assessment and Misconduct Assessments
The Child Safety Officer will appoint a Child Safety Assessment Team composed of at least three people representing both genders, including an administrator and at least one person trained in CSPN assessment protocols to lead the team. When possible, individuals of the same first language and/or culture of those involved will be on the team. The Child Safety Officer may appoint additional investigators to supplement the team's expertise. The Academy’s counselors and chaplains should not be assigned to a Child Safety Assessment Team. The Superintendent and Board Chair cannot be appointed to a team that could lead to a Misconduct Assessment.

For cases in which a Morrison Academy volunteer or employee (current or historic) has allegedly caused harm to a child, the Child Safety Assessment Team must include the Child Safety Officer and a CSPN trained professional that is not associated with Morrison Academy. In such cases, a Child Safety Assessment and Misconduct Assessment will take place simultaneously by this team.

If the Child Safety Officer, the Superintendent or a member of their families is the alleged offender, then the Board Chair will appoint the CSPN trained investigator to lead the Child Safety/Misconduct Assessment. The team leader will communicate with the Board Chair during the entirety of the assessment.

Child Safety Assessments and Misconduct Assessments will be guided by the following principles. These principles also apply to child-to-child cases.

  • Priority will be given to providing immediate safety for children. The nature of the report may necessitate that an employee be put on a paid leave of absence or a student be temporarily removed from the school premises. Every effort will be made to provide appropriate support for the alleged offender, the alleged victim (s), and any other children in the alleged victim’s home during the assessment process.
  • Every effort will be made to prevent the alleged offender from confronting the child and the child will not be required to confront the alleged offender.
  • Every effort will be made to protect the privacy of all the parties involved in any report. If the alleged offender and/or victim is a child under the age of 13 then the assessment team will normally notify the parents or guardians of the child that an assessment is being conducted.
  • The team will maintain a neutral stance toward the innocence or responsibility of the alleged offender until the inquiry process has been concluded.
  • The team will maintain a climate of belief, meaning that abuse could have taken place.
  • The inquiry will not allow for mediation.
  • Due diligence is exercised in determining if there are additional victims.
  • Normally a Child Safety Assessment and/or Misconduct Assessment will begin within one week of the initial report.
  • All the costs of the inquiry will be covered by the Academy.
  • Standard CSPN interview protocols will be used for each interview, including child-to-child cases. All interviews will be conducted in person by someone trained in CSPN assessment methods, preferably of the same gender as the victim. Two or more interviewers are required to be involved in all interviews. The following will normally be interviewed:
    • Alleged victim(s)
    • Alleged offender(s)
    • Known witnesses
    • Those persons whom the alleged victim indicates are witnesses or can contribute to the inquiry
    • Those persons whom the alleged offender indicates are witnesses or can contribute to the inquiry

Child Safety Assessment Possible Outcomes

  • If the Child Safety Assessment determines that there is insufficient evidence that the alleged abuse or other inappropriate behavior occurred, then the leader of the Child Safety Assessment Team (or the Child Safety Officer) shall normally inform all individuals who were made privy to the allegation that the individual is innocent or that there was not enough evidence to determine that inappropriate behavior occurred.
  • If the Child Safety Assessment indicates that the report of harm initiated by a student appears to be reliable, credible and meets the definition of abuse) then the leader of the team, in conjunction the appropriate administrator, may determine a Child Safety Plan to reduce the risk of harm to children. This will be determined on a case-by-case basis, taking into account such factors as age, seriousness of the harm, acknowledgment of responsibility and effective treatment. Sexual cases in this category may result in immediate termination of enrollment of the offender in order to protect other students.

Misconduct Assessment Possible Outcomes

  • If the Misconduct Assessment concludes that there is insufficient evidence that the alleged abuse or other inappropriate behavior occurred, then the leader of the Child Safety Assessment Team (or the Child Safety Officer) normally informs all adults who were made privy to the allegation that the individual is innocent or that there was not enough evidence to determine that inappropriate behavior occurred. Children will be told as appropriate.
  • If the Misconduct Assessment concludes that the report of child abuse by an employee or volunteer appears to be reliable and credible, then the Superintendent (in consultation with the Child Safety Officer other administrators and the board chair as appropriate) will initiate an Administrative Discipline Plan

Statement of Findings
At the conclusion of the assessment, the leader of the Child Safety Assessment Team will submit a written Statement of Findings, including a recommended Child Safety Plan if the report was found to be reliable and credible, to the Child Safety Officer and Superintendent. This report will be signed by all members of the Child Safety Team. The Superintendent shall communicate the Statement of Findings from the Child Safety Assessment /Misconduct Assessment to the Board Chair.

The leader of the Child Safety Assessment Team normally sends an individualized outcome letter to each adult who was made privy to the report of child harm. Outcome letters may include:

  • a brief, factual statement of whether or not the allegation was substantiated
  • a brief statement of selected parts of the Child Safety Plan that is being implemented

Children will be informed as needed and appropriate.

Administrative Discipline Plan

In an Administrative Discipline Plan the Superintendent will list the administrative actions or recommendations for those affected by the abuse.

  • The victim(s)
  • The offender(s)
  • The families of victim(s) and offender(s)

In confirmed cases of abuse, this Administrative Discipline Plan may include the following.

  • In every confirmed case of sexual abuse committed by an employee the Superintendent will recommend that the Board of Trustees dismiss the employee with no possibility of reinstatement. The Superintendent will report these cases to their certification agency, supporting mission agency/home church, appropriate government agency in Taiwan and their passport country, if possible. Furthermore, the Superintendent may inform the school community.
  • In confirmed cases of physical or emotional abuse committed by an employee, the Superintendent will recommend that the Board of Trustees dismiss the employee and may authorize the possibility of reinstatement based on meeting all requirements as stated in the Administrative Discipline Plan.
  • In confirmed cases of sexual, physical or emotional abuse at Morrison Academy by a former employee, the Superintendent will normally offer to cover some of the cost of counseling for the victim(s).
  • In confirmed cases of sexual, abuse committed by a volunteer or parent of a student, whether the abuse occurred inside or outside Morrison Academy’s jurisdiction, the offender will be denied further opportunities for volunteer service and may be denied entry to school facilities. In confirmed cases of physical or emotional abuse committed by a volunteer or parent of a student the offender may be denied further opportunities for volunteer service and may be denied entry to school facilities. This will be decided on a case by case basis.
  • Confirmed cases of inappropriate sexual behavior committed by a student will be evaluated on a case-by-case basis, taking into account such factors as age, seriousness of the offense, acknowledgment of responsibility and effective treatment. Sexual abuse cases may result in immediate termination of enrollment. (see Policy #5540 TERMINATION OF ENROLLMENT)
  • Confirmed cases of inappropriate sexual behavior committed by the child of an employee may result in non-renewal of the employee’s contract or termination of employment. (see Policy #3105 HIRING/REHIRING) Sexual abuse cases committed by the child of an employee may result in immediate termination of enrollment. (see Policy #5540 TERMINATION OF ENROLLMENT)
  • Confirmed cases of physical or emotional abuse committed by a student will normally result in probation and/or suspension (see Procedure #255 Discipline).
  • If Morrison Academy becomes aware that an abusive former employee or adult volunteer is employed or volunteering at another organization and has access to children, then Morrison Academy will normally inform that organization of the confirmed offense(s).

Any false accusations made with intent to defame will result in disciplinary action appropriate to the situation. Such discipline will be determined by the appropriate administrator.

Record Keeping

All initial reports, interviews, Statements of Finding and Administrative Discipline Plans related to child safety inquiries, regardless of the conclusions reached, are secured in the confidential child safety files in the Office of the Child Safety Officer. Documents of unsubstantiated cases are also retained for the following reasons.

  • Record that the report was unsubstantiated if the same report is made again.
  • Keep the information gathered in such cases where there is insufficient information to reach a conclusion because new information may be obtained in the future.
  • If inappropriate behavior or abuse re-occurs it will not be necessary to repeat that part of the investigative process.

Follow-up
The Child Safety Officer will monitor the implementation of the Child Safety Plan.

The Child Safety Officer, in consultation with the assessment team, will offer appropriate follow-up care for the victim(s), the families of the victim(s), and the offender. This could include retreats, mentoring, and/or counseling. Morrison Academy may offer to pay for all or part of these services, as long as they are provided by Christian, certified professionals. Normally, these follow-up services would be offered in the spirit of compassion so outsourced service providers would not be required to provide progress reports.

The Child Safety Officer, in consultation with the assessment team and Director of Communications, will release appropriate information to the affected community. Crisis response group counseling may also be offered to the community when appropriate.

Finally, the Child Safety Officer will meet with the assessment team to review the child safety procedures.

SAC 5/17
Reference - Policy 1651 Definition of Abuse
policy 3105 Hiring
Policy 5705 Child Abuse Investigation Process
Procedure 465 Child Safety and Protection
Procedure 467 Safety and Security Reports
Procedure 535 Volunteers
Procedure 540 Code of Conduct for Child Safety

467 Safety and Security Reports

The ROC Ministry of Education requires schools to report serious health and safety incidents in the following categories to the Campus Security Report Center (CSRC), preferably within 24 hours of the incident.

  1. Accidents: traffic, food poisoning, suicide, drowning, sports injury, lab experiments/injury related to school facilities or programs
  2. Security Maintenance: fire, explosion, theft, information security, fraud, sexual assault over age 18, sexual harassment over age 18
  3. Violence and deviance behavior: bullying, violence, suspected law-breaking events such as murder, stealing, drug abuse
  4. Discipline Conflicts: irreconcilable or violent student-teacher conflicts or staff-parent conflicts
  5. Child Protection: child abuse, abandonment, sexual assault, sexual harassment, suspected sexual dealing, high-risk families, drug abuse
  6. Natural Disaster: landslide, red ants or other disasters that require school closure (when public schools in the area remain open)
  7. Disease: SARS, H1N1, contagious flu that infects more than one-quarter of a class/grade
  8. Other Incidents: staff-staff conflicts or school financial problems that could impede the well-being of students or the school’s reputation

Incident category descriptions (in Chinese): CSRC categories

The Principal decides if the incident needs to be reported to the CSRC. If an incident results in hospitalization or if there is a chance that a disgruntled person may report the incident to the CSRC or hold a press conference, the Principal or designee should definitely report it to the CSRC and inform the Director of Human Services. General Managers have the password for the school’s CSRC accounts.

Campus Security Report Center, Ministry of Education, Taipei
Tel: 02-33437855, 02-3343-7856

https://csrc.edu.tw/

TaipeiTaichungKaohsiung
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SAC 11/15
Reference - Accident Form

469 Security

The General Manager is responsible for overseeing campus security. Guards shall be employed to protect students, staff, employees, and property during and after school hours. All incidents that threaten school security should be reported as soon as possible to the General Manager, Administrator, or their designee. Business offices should be adequately secured with an alarm system during non-school hours.

In the event that a student, employee, or dependent of an employee should be abducted, and that a ransom is demanded of the school, it is the policy of Morrison Academy not to accede to such demands.

In the event that an intruder or stranger enters the school property, any staff member should question them about their business and direct them to the guard or General Manager. If the intruder refuses to leave then the General Manager, guard, or other staff members shall escort the intruder off the premises. If the intruder becomes violent then the General Manager or administrator shall implement a lockdown in which all staff and students remain in their rooms with doors and windows locked.

Entry and exit from the school will be limited to one door / gate during the school day. During the school day all visitors will be required to present ID and sign in.

SAC 2/19
References- Policy 3528 Abduction and Ransom (Personnel)
5700 Abduction and Ransom (Student)
Procedure 470 – School Sponsored Trips

Transportation

470 School-Sponsored Trips

Off-campus school-sponsored trips are an integral part of the instructional program. Field trips, sports tournaments, and performing arts exchanges provide educational experiences beyond the school environment which support, enhance and extend classroom instruction. In addition, field experiences offer extended opportunities for students to practice self-discipline, consideration for other people, and provide an opportunity for students to apply information learned in the classroom. All students are expected to attend field trips.

Approval Process

  1. All trips require the Principal's prior approval.
  2. Advance disclosure of school sponsored trips to students and parents is required at least one week prior to the trip. These disclosures should include the itinerary, emergency contact information, and cost. Overnight trips also require a list of chaperones. Any classes or sports teams that will involve off-island travel also require written disclosure of cost and travel dates at the beginning of the class or sports season.
  3. Parent/guardian signed permission must be on file for each student participating in each overnight trip. The general parent/guardian permission form signed at the beginning of the year covers single day trips.
  4. Adequate adult sponsors/staff must be arranged. Volunteers acting as sponsors must be registered in accordance with procedure 535. A minimum of 2 adults will be on each trip. For on-island trips, there shall be no less than one adult per 15 high school students, one adult per 10 middle school students, and one adult per 8 elementary students. For off-island trips, there shall be 1 sponsor per 10 students. Male and female adults shall be required for any overnight trip with male and female students. Exceptions may be made by the Principal.
  5. Drivers of non-school vehicles carrying Morrison students on school trips must have passenger liability insurance.
  6. Morrison Academy provides student accident insurance for each registered student in accordance with procedure 362. Non-staff chaperones are encouraged to purchase personal accident insurance if they do not already have such coverage.
  7. If this is the first time the lead sponsor has taken students to this location then a risk assessment using the following matrix must be completed and submitted to the Principal at least one week prior to the trip.

On-island Travel
On-island travel shall be defined as travel within the ROC. The “Student Travel” account of the school’s operating budget may subsidize transportation, program fees, economical accommodation and basic meals for students and sponsors for regularly scheduled on-island school-sponsored events. When the estimated cost of on-island travel exceed the school’s operating budget, then the Principal may authorize fund raising or require participants to pay for program, accommodation and/or food expenses. An exception to this will be the class trips which will be on-island and will be covered by funds raised by the class.

Spectators may ride spectator buses which have been scheduled by the school. These buses must be a self-funding operation with no cost to the school. Spectators pay on a prorated schedule for riding the spectator bus.

Off-island Travel
Off-island travel is defined as travel outside the ROC. Off-island travel for school-sponsored, co-curricular activities will be limited to high schoolers. Subsequent fundraising and the development of a balanced budget for each off-island event must be approved by the Principal and the Superintendent.

Fundraising for off-island student travel, accommodation and meals must come from outside the school's operating budget. Morrison Academy shall be responsible for providing funds for the school's operating budget to cover sponsors' travel expenses. The number of sponsors shall be limited to 1 per 10 student participants with a minimum of two adults. Exceptions may be made by the Superintendent. The “Student Travel Account” school’s operating budget may be used to cover program costs.

Families or students shall be expected to provide at least half the costs for participation in any given off-island, school-sponsored event. This may include funds from personal fundraising.

Adequate funds to cover anticipated expenditures should be received prior to authorization for payment of expenses. Any deficit on any given off-island school sponsored event shall be paid-off prior to the approval of any subsequent off-island events.

Field Trips
Walking trips to the surrounding community are not considered field trips and therefore do not need one week of advanced notice. Teachers should notify the office before leaving the campus with a walking group. Elementary walking groups with more than 10 students need a second adult chaperone along with the teacher. One adult in each group should carry a cell phone.

Sports teams traveling to local schools are not considered field trips and do not need one week of advanced notice.

SAC 2/19
Reference - Policy 4253 Fund Raising for Morrison Academy
Procedure 210 School-Authorized Events/Programs
Procedure 246 High School Programs
Procedure 390 Annual Fund
Procedure 535 Volunteers
Procedure 362 Student Accident Insurance
Procedure 395 Campus Fundraising

472 Vehicle Use

Only school employees, Trustees, their spouses, and sponsors approved by a Principal or Director of Boarding Services, with a valid Taiwan validated driver's license may drive Morrison vehicles. The license of the driver must be appropriate for the type of vehicle to be driven.

Reservations
Requests for school vehicle use will be prioritized accordingly.

  1. System, school, or dorm business.
  2. School/dormitory-sponsored activities
  3. School-authorized event / program (Procedure 210 - School – Authorized Events/Programs)
  4. Private use by school employees

Approved requests may be preempted for a request with a higher priority until two weeks before the reservation. Whether for school business or private use, the vehicle must be checked out from the vehicle supervisor. Private use for an extended period is limited to school vacations and weekends.

Vehicle Use
A record book is to be kept in each vehicle. Every trip is to be recorded appropriately. A fee will be charged for personal use of school vehicles. The fee is listed in the User Fees schedule. A $300 minimum charge applies. All vehicle expenses for fuel and maintenance will be paid (reimbursed) by the school. For personal use, the person using the vehicle is responsible for making a payment to the Business Office; otherwise, the payment will be deducted from the employee's salary. Tolls and parking fees for personal travel are not reimbursable. Upon returning the vehicle, the vehicle should be clean and have at least a half tank of gas. The vans may not be used for carting garden refuse.

Traffic Regulations
Safety must be the first consideration in every situation. All traffic regulations for Taiwan must be observed while driving school vehicles. Penalties for traffic violations shall be the responsibility of the driver. All vehicles must be operated at or below passenger capacity as specified on the vehicle's registration.

Accidents
If an accident occurs, the following procedures should be followed:

  1. Check for emergency medical needs of all involved.
  2. Do not move the vehicle until the police arrive. If the vehicle is blocking traffic and needs to be moved, mark the position of the wheels of all vehicles involved in the accident.
  3. Contact the General Manager or ask someone for help with:
    • Calling local police –Telephone# 110 and/or 119 if an ambulance is needed.
    • Contacting Foreign Affairs Police to help with translation and facilitate the reporting process with the local police. (Taipei 2556-6007, Taichung 2242-0023, Kaohsiung: 215-4342) Do not sign anything you do not understand.
    • Notifying insurance company and filing their report. The insurance card should be located in the glove compartment of the vehicle.
  4. Write down the names, telephone numbers, vehicle license numbers, and driver’s licenses of all other drivers involved in the accident. Also, ask for the names and telephone numbers of any witnesses. Look around to see if there is any surveillance or security camera that might have captured images of the accident.
  5. Consult a lawyer as needed.
  6. File a report with the Director of Finance within 24 hours.
  7. Employees involved in an accident while using a school vehicle for personal use will be responsible for up to NT$10,000 worth of damages to a vehicle and cost of the school insurance deductible. Employee involved in an accident while using a personal vehicle for school business, the school is responsible for up to NT10,000 or 50% of the damages to the employee’s personal motor vehicle, whichever is less.
  8. Except in the case where the driver is under the influence of alcohol or drugs, employees, Trustees, their spouses and approved sponsors listed above involved in an accident while using a school vehicle for school business will not be responsible for damages to a school vehicle or cost of the school insurance deductible.

SAC 9/12

475 Vehicle Maintenance

In order to properly maintain Morrison Academy vehicles, a monthly inspection will be made of all vehicles. The employee who is assigned the vehicle will be given the responsibility of reporting the results of the inspection to the General Manager. The General Manager or employee designated by the Director of Boarding Services will be responsible for scheduling regular interval maintenance, as well as arranging for the government-required inspection, taxes to be paid, and insurance to be maintained on all street vehicles. Furthermore, the employee, who is assigned to the vehicle, will be responsible for keeping the exterior and interior clean on a day to day basis.

SAC 9/12
Reference – None

/home/wiki/public_html/data/pages/procedures_manual/400_operations.txt · Last modified: 2019/08/26 22:35 by Sabrina Lee